Grants Administrator

AC Disaster Consulting•Sugar Land, TX

9h•$35 - $40•Hybrid

About The Position

AC Disaster Consulting (ACDC) offers full-spectrum emergency management services to public and private clients. Our experienced professionals have been a part of the growth and modernization of emergency management for nearly 30 years, proudly supporting programs for some of the most challenging natural disasters and catastrophic events under our mission of staying competent, caring, and connected. MISSION Driven by compassion. Defined by expertise. Strengthened by collaboration. We empower communities to improve disaster outcomes and build lasting resilience. VISION In the true spirit of emergency management – ACDC seeks to solve crises, both for the communities and individuals affected by disasters as well as for the clients we serve. Our team brings a whole community approach, compassionate guidance and decades of hands-on experience to best embody our core values: competent, caring, and connected. The position will be guided by ACDC’s Corporate Values Platform in all activities. Position Summary: Job Title: CDBG Grants Administrator Full Time/Part Time/PRN: Full-time Exempt/Non-Exempt: Non-exempt Temporary/Seasonal/Regular: Temporary Hourly/Salary: Hourly Compensation: $35-40/hour Travel/Location: Harris County area, hybrid remote and 2 days/week onsite Mission of Role/Position Summary: The CDBG Grants Administrator (Mid-Level) support the administration and oversight of federally funded grant programs. This role will be responsible for reviewing grant applications, ensuring compliance with federal regulations, maintaining program documentation, and supporting financial management activities related to grant-funded projects.

Requirements

Ability to develop and maintain trackers, status reports, and other tools used to monitor deliverables and deadlines.
Ability to work independently, anticipate follow-up needs, and take initiative without requiring extensive direction.
Ability to communicate effectively and professionally with executives, managers, project teams, and other stakeholders.
Ability to handle confidential and sensitive information with discretion.
Ability to work effectively in a fast-paced, deadline-driven environment.
Bachelor's degree in Business Administration, Public Administration, Communications, Project Management, or a related field; equivalent relevant experience may be considered in lieu of a degree.
3+ years of experience in administrative coordination, executive support, project administration, program coordination, or a related role.
Demonstrated experience supporting senior-level leaders, directors, executives, or leadership teams.
Strong experience coordinating meetings, preparing agendas and presentations, documenting meeting outcomes, and tracking action items through completion.
Excellent written and verbal communication skills, including the ability to edit and format professional business documents.
Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines simultaneously.
Demonstrated attention to detail and commitment to accuracy.
Proficiency with Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.
Must be 18 years of age or older.
Eligibility to work in the United States without employer sponsored visa is required. We are not able to employ those located outside of the US.
Must pass company and any applicable client background check and reference check upon offer of employment.

Nice To Haves

Experience supporting government agencies, public-sector programs, or government contractors.
Experience working with CDBG-DR, CDBG-MIT, HUD, disaster recovery, mitigation, grants management, or related programs.
Experience supporting Commissioners Court, County Commissioners, City Council, Board meetings, or other governmental governing bodies.
Experience preparing Requests for Court Action (RCAs), court transmittals, agenda items, executive briefings, or similar government documentation.
Experience with Kissflow or other workflow/process management platforms.
Experience preparing and processing Right of Entry (ROE) documentation.
Experience supporting project delivery, program management, construction, infrastructure, disaster recovery, or grant-funded programs.
Experience compiling and reporting KPIs, maintaining executive dashboards, or managing performance trackers.

Responsibilities

Scheduling all key meetings, especially with ELT, including preparation of agendas, note taking and follow-up of action items
Preparation of draft presentation/Powerpoint outlines for routine and ad-hoc meetings
Edit and format director’s briefing memos
Processing Kissflow requests for various processes in support of Project Delivery
Process non-invasive and temporary ROE letters
Tracking the status of responses from project delivery teams on data/information requests (such as requests for project narratives and splits related to the CDBG-DR/MIT transition)
Preparing monthly Commissioners Court progress transmittals
Preparing RCAs as needed
Compile KPIs and update KPI tracker
Take notes at meetings and compile action steps and due-by dates
Keep executive action tracker up to date, including adding new items, closing out old items, and tracking progress
Create and format regular meeting presentations
Sending signed letters/memos to project teams (ex. monthly project schedule approval memos)