Grants Administrator II
About The Position
This second-level practitioner administers an assigned portfolio of federal, state, local, and other grant awards and provides technical support to departments and project managers throughout the grant lifecycle. The position applies working knowledge of grant administration and compliance requirements to moderately complex work, exercising independent judgment within established policies, procedures, and award requirements. Working under general supervision, the Grants Administrator II collaborates across organizational functions to support compliant grant administration, reporting, monitoring, and closeout. The role requires working knowledge of federal grant administrative requirements, programmatic grant compliance, subrecipient monitoring, and grant budgets. It also involves organizing and analyzing grant information, maintaining accurate and audit-ready records, communicating requirements clearly, managing competing priorities, and identifying process improvements. The position is based at 215 Office Building. Any remote or hybrid work must be performed in Colorado.
Requirements
- Six years of related experience and/or education in grants, public administration, finance, or a directly related field.
- Working knowledge of federal grant administrative requirements, including applicable cost principles, procurement requirements, internal controls, reporting, and records requirements.
- Working knowledge of programmatic grant compliance and documentation requirements.
- Working knowledge of subrecipient monitoring practices, including risk assessment, monitoring activities, and corrective action follow-up.
- Working knowledge of grant budgets sufficient to identify potential administrative or compliance concerns and coordinate with financial staff.
- Skill in organizing, researching, and analyzing grant information and maintaining accurate records.
- Skill in communicating complex requirements clearly to staff with varying levels of grant experience.
- Ability to build effective working relationships and influence outcomes with project managers and partners who do not report directly to the position.
- Ability to manage competing priorities, anticipate deadlines, and follow through on required actions with attention to detail.
- Ability to identify process issues and recommend continuous improvement opportunities.
- Proficiency with standard office, collaborative work-management, database, and electronic records applications.
- Ability to communicate clearly and concisely, verbally and in writing, and establish effective working relationships with City employees, other agencies, organizations, and community members.
- Demonstrated cultural competence to work effectively with people of diverse identities, perspectives, and cultural backgrounds.
Responsibilities
- Administer an assigned portfolio of grants with differing requirements, deadlines, funding sources, and compliance obligations.
- Review grant agreements, award conditions, regulations, and agency guidance and translate requirements into responsibilities, deadlines, and actions for project teams.
- Monitor awards for compliance with grant and City requirements, identify risks or deficiencies, and coordinate follow-up or escalation.
- Provide technical assistance to project managers and departmental staff on grant administration, documentation, reporting, and compliance.
- Coordinate grant activities throughout the award lifecycle, including acceptance, internal approvals, amendments, reporting, financial and procurement coordination, and closeout.
- Coordinate programmatic and performance reporting and review submissions for completeness, accuracy, and compliance.
- Perform subrecipient monitoring, including risk assessments, documentation and report reviews, and follow-up on concerns.
- Maintain complete, audit-ready grant records and support monitoring reviews, audits, and compliance reviews by coordinating documentation, responses, and follow-up.
- Communicate with awarding agencies and external partners about routine grant administration matters and coordinate with internal subject-matter experts to resolve issues.
- Support grant prospecting and application development by reviewing opportunity requirements and contributing to application materials as needed.
Benefits
- Medical, dental, and vision coverage for employees and eligible family members, effective the first of the month following hire.
- Paid vacation, paid holidays, and sick leave.
- One-time bank of 40 PTO hours for new full-time Classified and Unclassified Management hires.
- Retirement plan with company contributions after a six-month probation period and immediate vesting.
- Flexible spending accounts for medical expenses and dependent care.
- Employee Assistance Program offering counseling and legal and financial assistance.
- Life insurance and short- and long-term disability coverage.
- Wellness program and workout facilities.
- Employee and family onsite health clinic.
- Learning and development opportunities and opportunities for career mobility.
- Collaborative work environment.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
