Grants Administrative Assistant

Ponca City Development Authority•Kaw City, OK

About The Position

This position supports the Grants & Contracts Director and grant staff with various grant-related duties. Key responsibilities include managing federal financial reporting, maintaining an internal grants monitoring system, assisting with grant proposals, and ensuring proper filing and maintenance of grant-related documentation. The role requires strict confidentiality regarding tribal information.

Requirements

Bachelor’s Degree in Business, Accounting is preferred, Office Administration or related field or an Associate’s Degree with a minimum of 3 years’ experience working with federal funding and financial reporting.
Excellent communication skills (verbal and written).
Demonstrated organizational ability and an ability to meet deadlines.
Familiarity with funding research, identification of potential funding opportunities, federal grant program organization, funding portals, and reporting methods.
Experience with Microsoft Office including Excel and Word.
Ability to complete federal financial reporting.
Ability to process and disseminate information to the Department Director.
Ability to multi-task in a fast paced environment.
Must pass a pre-employment drug screen and background check.

Nice To Haves

Preference is given to qualified Native American and Veteran candidates.

Responsibilities

Work with Director and grant staff on all grant related duties as designated by Grants & Contracts Director.
Complete federal financial reporting in a timely manner and distribute all monthly financials to program employees.
Update and maintain internal grants/contracts monitoring system that provides all relevant information regarding grants in operation and development.
Assist in federal grant/contract monitoring in the area of procedure development, documentation, software spreadsheet and database development.
Assist grant team with proposals including writing, editing, table of contents, packaging, mailing, copies, preparing attachments and portal management.
Prepare cover letters and award documentation for Chair signature.
Responsible for the setup, filing and maintaining of grant folders relevant to the federal funding efforts of the tribe.
Must hold all information regarding the Nation in the strictest confidence in all matters, responsibilities, and duties performed under this position.
Assist with/complete any other job duties that might be assigned by immediate/controlling supervisor.