Grants Accountant

Hourchildren.org•Long Island City, NY

12h•$65,000 - $80,000•Hybrid

About The Position

Hour Children provides compassionate and comprehensive services approaching the work in an anti-discriminatory, inclusive environment committed to HC's standards of justice, diversity, equity, and inclusion. We are seeking a highly motivated, detail-oriented Grants Accountant to join our fiscal team. This is a critical role for a professional who thrives on precision and wants to support our mission of helping incarcerated and formerly incarcerated women and their children. You will be a key person for a diverse portfolio of New York City and State government contracts. The Grants Accountant ensures the financial integrity of all grant-funded programs by managing the full lifecycle of government (NYC/NYS) contracts. This role acts as a bridge between program staff and the finance department, ensuring compliance with restrictive funding guidelines, timely invoicing, and accurate budget reporting.

Requirements

Bachelor's degree in accounting, Finance, or related field.
2-4 years of non-profit grant accounting experience.
Demonstrated experience with NYS and NYC government contracts.
Advanced MS Excel skills (pivot tables, VLOOKUPs, sumifs) and proficiency in accounting software (Sage Intacct preferred).
Experience with PASSPort, Grants Gateway, or HHS Accelerator is highly preferred.

Nice To Haves

Knowledge of OMB Uniform Guidance (2 CFR 200).
Ability to work in a hybrid environment (e.g., 2-3 days in office).

Responsibilities

Government Contract Management & Compliance (NYC/NYS) Manage a portfolio of contracts from funders such as NYC DYCD, DHS, DOHMH, HRA, NYS OTDA, and OCFS. Ensure compliance with OMB Uniform Guidance and specific state/city agency requirements. Register contracts, process amendments, and manage budget modifications in city/state portals (e.g., PASSPort, Grants Gateway, HHS Accelerator). Prepare and submit accurate monthly/quarterly vouchers and invoices for reimbursement.
Budgeting, Reporting & Analysis Develop grant budgets and forecast spending in collaboration with program managers to ensure full utilization of funds. Analyze monthly budget-vs-actual reports, identifying variances and potential funding risks. Reconcile grant accounts, ensuring proper revenue recognition and deferred revenue calculations.
Financial Operations & Closeout Prepare journal entries, ensuring proper GL coding for expenses and payroll allocations. Oversee personnel cost allocations, ensuring time-and-effort tracking complies with contract terms. Perform year-end closing activities for grants, including final reporting and contract closeouts.
Audit & Documentation Maintain organized, audit-ready files for all assigned grants. Support the organization's annual independent audit and, if required, the Federal Single Audit. Respond to inquiries from auditors and government agency monitors.