Grants and Payroll Accountant- Non- Profit

The Retreat•Hauppauge, NY

19d•Hybrid

About The Position

The Nonprofit Accountant is responsible for managing the organization's financial operations with a focus on grant accounting, payroll administration, and bank reconciliations. This role ensures accuracy, compliance, and transparency in financial reporting while supporting program and leadership teams in stewarding nonprofit funds responsibly.

Requirements

Bachelor's degree in Accounting, Finance, or related field
3+ years of accounting experience, preferably in a nonprofit environment
Experience with grant accounting and fund accounting
Payroll processing experience
Strong reconciliation and analytical skills
Proficiency with accounting software (e.g., Fund EZ)
Advanced Excel skills and Google suite
Strong attention to detail and accuracy
Ability to manage multiple deadlines
Clear written and verbal communication skills
Collaborative and service-oriented mindset
High level of integrity and confidentiality

Nice To Haves

Experience working with government or foundation grants
Knowledge of nonprofit compliance and reporting requirements
Experience supporting audits

Responsibilities

Grant Accounting & Compliance Track and manage restricted and unrestricted grant funding
Set up grant budgets in the accounting system and monitor expenditures
Ensure grant expenses comply with funder requirements and organizational policies
Prepare financial reports for grantors, including budget vs. actual reports
Assist with grant audits, monitoring visits, and financial reviews
Collaborate with program staff to ensure proper allocation of costs
Bank Reconciliation & Cash Management Perform monthly bank and credit card reconciliations
Investigate and resolve discrepancies promptly
Monitor cash flow and assist with cash forecasting
Maintain accurate records of deposits, transfers, and disbursements
General Accounting & Financial Support Maintain accurate general ledger entries
Prepare monthly and year-end closing activities
Assist with financial statements and internal reports
Support annual audits and preparation of schedules
Ensure compliance with nonprofit accounting standards (GAAP, fund accounting)
Maintain organized and audit-ready financial records
Reconcile payroll reports to the general ledger
Manage payroll-related journal entries and accruals
Coordinate benefits deductions and payroll changes
Other tasks as provided by supervisor