Accountant – Accounts Receivable (non-Student) & Post Grants

Calvin University•Grand Rapids, MI

7d•Onsite

About The Position

SUMMARY This position provides ongoing accounting and financial support for non-student receivable activities and sponsored projects at Calvin University. This position supports post-award grant accounting, billing, reconciliations, and compliance while also contributing to broader staff receivable accountant responsibilities within the Financial Services Office (FSO). The role works closely with Principal Investigators (PIs), department administrators, and FSO team partners to ensure accurate financial records, timely reporting, and grant and audit ready documentation. Key Responsibilities Grant & Sponsored Project Accounting (Post-Award) Support financial management of sponsored project accounts from award setup through closeout Monitor grant expenditures and budgets in Workday for accuracy, completeness, and compliance Review transactions for allowability, allocability, and reasonableness in accordance with Uniform Guidance (2 CFR 200), sponsor requirements, and University policy Preparation and submission of approved sponsor billings and financial reports Support cost transfers, budget adjustments, and corrections as needed Monitor all billing, invoices and sponsor payment activities Maintain complete and accurate grant documentation to support internal and external audits Assist with review of subrecipient invoices for compliance and documentation completeness Support timely grant closeout activities, including final financial reporting and reconciliations Follow established procedures and internal controls for post-award and accounting activities Accounts Receivable/General Accounting Invoice Management (Nonstudent Accounts): Oversee the accurate and timely issuance of invoices for all nonstudent customers, ensuring proper documentation, pricing, coding, and compliance with university policies and contractual terms. Revenue Recording and Reconciliation: Ensure all non-student related revenue (i.e., events, camps, etc.) is properly recorded and reconciled in the general ledger, including review of supporting documentation, bank deposits, and account coding including sales tax preparation. Accounts Receivable Reconciliations and Collections (Nonstudent Accounts): Perform monthly reconciliations of receivables and aging reports, monitor outstanding balances, and lead collection efforts to reduce delinquencies and support cash flow. Contribution Reconciliation (Workday and Salesforce): Reconcile donor contributions between the general ledger and donor database, investigate discrepancies, and ensure accurate and auditable revenue recognition in collaboration with advancement and finance teams. Cash Handling and Deposits: Oversee secure cash handling and deposit processes for university revenue, provide guidance to departments, maintain documentation, and support internal control and audit requirements. Audit Support: Assist in the preparation of audit workpapers for internal and external auditors as requested. Other accounting duties as assigned. Collaboration & Service Respond to general accounting and post-grant questions from PIs, department administrators, and support staff offices Work closely with Sponsored Programs, Payroll, Development, and other FSO team members Contribute to process improvements, documentation, and cross training within FSO

Requirements

Bachelor’s degree in accounting, finance, or a related field
A minimum of 3 years of related experience in accounting
Strong attention to detail and ability to manage multiple priorities
Solid analytical, organizational, and problem-solving skills
Strong written and verbal communication skills
Proficiency with Microsoft Office applications
Commitment to the educational mission of Calvin as a Christian liberal arts University affiliated with the Christian Reformed Church.
A commitment to the Christian faith and to the integration of faith, learning, and student development.
Demonstrated awareness and commitment to effectively establishing relationships and positive communication across multiple dimensions of diversity including, but not limited to, race, gender, physical limitations, class, or religious perspectives.

Nice To Haves

CPA, pursuing certification, or equivalent professional experience
Experience with grant or sponsored project accounting
Experience in a higher education or nonprofit environment
Experience using Workday or a similar financial system
Experience using SalesForce or similar marketing system

Responsibilities

Support financial management of sponsored project accounts from award setup through closeout
Monitor grant expenditures and budgets in Workday for accuracy, completeness, and compliance
Review transactions for allowability, allocability, and reasonableness in accordance with Uniform Guidance (2 CFR 200), sponsor requirements, and University policy
Preparation and submission of approved sponsor billings and financial reports
Support cost transfers, budget adjustments, and corrections as needed
Monitor all billing, invoices and sponsor payment activities
Maintain complete and accurate grant documentation to support internal and external audits
Assist with review of subrecipient invoices for compliance and documentation completeness
Support timely grant closeout activities, including final financial reporting and reconciliations
Follow established procedures and internal controls for post-award and accounting activities
Oversee the accurate and timely issuance of invoices for all nonstudent customers, ensuring proper documentation, pricing, coding, and compliance with university policies and contractual terms.
Ensure all non-student related revenue (i.e., events, camps, etc.) is properly recorded and reconciled in the general ledger, including review of supporting documentation, bank deposits, and account coding including sales tax preparation.
Perform monthly reconciliations of receivables and aging reports, monitor outstanding balances, and lead collection efforts to reduce delinquencies and support cash flow.
Reconcile donor contributions between the general ledger and donor database, investigate discrepancies, and ensure accurate and auditable revenue recognition in collaboration with advancement and finance teams.
Oversee secure cash handling and deposit processes for university revenue, provide guidance to departments, maintain documentation, and support internal control and audit requirements.
Assist in the preparation of audit workpapers for internal and external auditors as requested.
Respond to general accounting and post-grant questions from PIs, department administrators, and support staff offices
Work closely with Sponsored Programs, Payroll, Development, and other FSO team members
Contribute to process improvements, documentation, and cross training within FSO