Grant & Revenue Accounting Specialist

Hope The Mission•Los Angeles, CA

2h•$28 - $30•Onsite

About The Position

Hope the Mission funds its programs through a mix of government contracts, grants, and private funding sources. Managing those dollars accurately and in compliance with funder requirements is not optional. The Grant and Revenue Accounting Specialist is the person who keeps that work running. Working under the supervision of the Director of Finance, Accounts Receivable, this position manages grant accounting, billing, accounts receivable, and revenue tracking across multiple funding sources. The Specialist handles post-award grant administration, prepares invoices and reimbursement requests, monitors receivables, reconciles accounts, and supports financial reporting and audits. This role requires strong attention to detail, the ability to manage competing deadlines, and a working knowledge of nonprofit accounting and grant compliance.

Requirements

Bachelor's degree in Accounting, Finance, Business Administration, or a related field required; equivalent experience may be considered
Minimum 3 to 5 years of progressively responsible experience in nonprofit accounting, grant administration, billing, or accounts receivable
Experience working with government-funded contracts and grants strongly preferred
Experience with post-award grant management, invoicing, reconciliations, receivables tracking, and audit support preferred
Manage grant accounting, billing, and accounts receivable functions accurately and on deadline
Prepare and monitor grant budgets, fund balances, and revenue tracking reports
Apply GAAP and nonprofit accounting principles to expense classification, reconciliations, and financial reporting
Analyze financial data and identify discrepancies or compliance concerns
Prepare accurate financial reports, reimbursement requests, and audit-ready documentation
Manage a high volume of financial information with strong attention to detail
Communicate clearly and professionally in writing and verbally across finance, program, and grants teams
Work independently and collaboratively within a team environment
Maintain confidentiality and professionalism in handling sensitive financial information
Proficient in Microsoft Excel, QuickBooks Online, and Google Workspace
Background Screening – Employment is contingent upon the successful completion of background checks as required per worksite.
Drug and Alcohol Testing – Candidates must pass pre-employment and ongoing drug and alcohol screenings in accordance with company policy.
Motor Vehicle Record (MVR) Check – For roles requiring driving, employment is contingent upon an acceptable driving record.
Legal Eligibility to Work – Candidates must provide proof of legal authorization to work in the US.
Compliance with Company Policies and HIPAA standards – All employees must comply with company policies, including safety, confidentiality, and conduct standards.
Must have reliable transportation.
Must have proof of vehicle insurance coverage.
Must have a valid CA drivers license.
Must be able to qualify for HTM’s commercial insurance coverage.

Responsibilities

Prepare and monitor grant budgets, revenue tracking, and fund balances
Maintain proper expense classification and grant coding in accordance with GAAP and internal guidelines
Support grant close-out processes and final financial reporting
Assist with development and improvement of financial procedures and internal controls
Assist with monthly billing and invoicing processes for government and private funding sources
Prepare reimbursement requests and supporting documentation in accordance with funder requirements
Identify, research, and resolve financial discrepancies and billing issues
Monitor accounts receivable activity and assist with collections follow-up
Ensure cash receipts and revenue transactions are accurately recorded and applied within the accounting system
Prepare monthly ledger analyses, reconciliations, and financial reports
Assist with month-end and year-end close activities related to grants and receivables
Assist with annual audits and funder reviews by preparing requested schedules and supporting documentation
Maintain accounting records in QuickBooks Online and other financial systems
Collaborate with program, grants, and finance teams to support accurate financial reporting and compliance
Perform other finance and accounting duties as assigned