Grant Operations Assistant
About The Position
The National Endowment for Democracy (NED) supports freedom around the world by strengthening democratic institutions. NED is a private, nonprofit foundation mandated by Congress, dedicated to this mission. In 2025, NED made 1,552 grants totaling $271 million to support nongovernmental organizations advancing democratic goals in over 90 countries. NED seeks talented, entrepreneurial professionals motivated by purpose and committed to excellence, who will join a dynamic team of experts working on a consequential mission. NED's work is guided by its shared values: excellence, respect, empathy, accountability, and adaptability.
Requirements
- Bachelor’s degree or equivalent work experience.
- One to two years of administrative, office support, customer service, or related experience, including administrative support for an executive, manager, or supervisor.
- Proficiency in Microsoft Office Suite, including Teams, Word, Excel, and PowerPoint.
- Knowledge of standard office administrative practices and procedures.
- Interest in international affairs and the support and strengthening of democratic institutions worldwide.
- Strong organizational and planning skills with the ability to take initiative.
- Effective written and oral communication skills.
- Attention to detail and the ability to maintain focus on tasks with minimal supervision.
- Excellent interpersonal skills, with demonstrated ability to interact with all levels of staff in a fast-paced and diverse, multi-cultural office environment.
- Ability to work well both independently and as part of a team.
- Authorized to work in the United States.
Nice To Haves
- Purpose-Driven
- Reliable
- Expertise
- Respectful Collaboration
- Curiosity
- Results-Oriented
- An Optimistic Mindset
Responsibilities
- Provide administrative and operational support to the Grant Operations leadership team, including managing calendars, tracking priorities and deadlines, coordinating meetings, and monitoring workflow progress.
- Contribute to the drafting, editing, and production of briefing materials, meeting minutes, communications, and other documents and materials as assigned.
- Provide overflow administrative support and data entry assistance to grantmaking teams as needed.
- Maintain records and documentation related to the Department of State and other donor-funded programs.
- Coordinate the preparation, review, and submission of proposals, reports, agreements, and other donor-required materials.
- Support compliance with donor requirements by tracking deadlines, deliverables, and reporting obligations.
- Support coordination across all grantmaking teams, ensuring day-to-day operations are supported and completed efficiently.
- Organize and provide logistical support for meetings and events to ensure smooth execution and positive participant experiences.
- Coordinate agendas, presentations, materials, and other event-related communications.
Benefits
- Generous benefits package that demonstrates its commitment to employee health and well-being.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
