Grant Management Specialist (Executive I)
About The Position
The MISSION of the Illinois Department on Aging is to serve and advocate for older Illinoisans and their caregivers by administering quality and culturally appropriate programs that promote partnerships and encourage independence, dignity, and quality of life. This position supports complex grant activities, requiring a detail-oriented professional with a proven ability to manage multiple grants simultaneously with exceptional accuracy and attention to detail. A strong understanding of governmental accounting, program budgeting, personnel administration, statistics, and procurement is highly valued. Experience with Amplifund or comparable grant management software is also preferred. This role is well-suited for individuals who thrive in structured environments and are committed to maintaining high standards in grant management and compliance.
Requirements
- Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with coursework in business or public administration.
- Requires one year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program.
- Requires one (1) year of experience conducting grant management.
- Requires one (1) year of experience performing advanced functions in MS Excel such as VLOOKUP, HLOOKUP, INDEX + MATCH, pivot tables, power queries, macros, or VBA.
Nice To Haves
- Prefers one year of experience managing multiple grants simultaneously with an error rate less than 1%.
- Prefers one year of experience conducting advanced features in MS Excel or similar software such as VLOOKUP, HLOOKUP, INDEX + MATCH, Pivot Tables, Power Queries, Macros, or VBA.
- Prefers two years of experience demonstrating knowledge of the principles of governmental accounting, program budgeting, personnel, statistics, and procurement.
- Prefers previous or current use of Amplifund or equivalent grant management software.
Responsibilities
- Under direction of the Older American Services Program Manager, determines cash needs based on grant obligation and administrative needs for Area Agencies on Aging (AAA) to accurately analyze monthly Cash Requests.
- Collects, compiles, and enters financial information into computerized spreadsheets, including Excel, and other database programs to increase the efficiency by which information is retrieved.
- Analyzes and tracks programmatic outcomes.
- Develops, prepares, reviews, and compiles specific data for performance reporting for Federal and State funded programs.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Benefits
- Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
- Competitive Group Insurance benefits including health, life, dental, and vision plans
- Pension plan through the State Employees Retirement System
- Deferred Compensation Program – voluntary supplemental retirement plan
- Option pre-tax programs – Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
- 10-25 days of paid vacation time annually (10 days for first year of state employment)
- 12 paid sick days annually which carryover year to year
- 3 paid personal business days per calendar year (pro-rated dependent on start date)
- 13-14 paid holidays per year
- 12 weeks of paid parental leave
- Employee Assistance Program and/or mental health resources
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What This Job Offers
Job Type
Full-time
Career Level
Executive
