Grant and Contract Specialist/SPE

City of Jacksonville • Jacksonville, FL

1d • Hybrid

About The Position

This is professional planning work at the advanced level in providing contract oversight and monitors the delivery of a broad array of social services programs requiring skills in contract administration, account management and project management. Work requires a basic understanding and application of the theories, principles, and practices of programs and support that help individuals, families, and communities meet basic needs and improve wellbeing usually gained through degree granting schools, or an equivalent level of practical knowledge gained through experience. May train, monitor, and guide the work of others. Contacts with others require skill in understanding and/or influencing people and are important in coordinating and overseeing programs, discussing and resolving work-related issues, and presenting and defending recommendations including skills of persuasiveness, assertiveness, and sensitivity to others point of view that are required to influence behavior, change an opinion, or turn a situation around. The work is subject to clearly defined policies and principles; however, requires the exercise of independent judgment in formulating, analyzing, and recommending changes in policies, and in rules and regulations. The work involves differing situations requiring use of judgment in search for solutions or new applications within ones' known experiences. Work is performed mainly in an office environment, but field work may be required in areas where there are some risks and hazards which are known, predictable and controllable. Operates a motor vehicle and operates standard office equipment such as a personal computer and 10-key device. Physical demands are minimal but may occasionally require lifting and moving objects of up to 20 pounds. The work is performed under limited supervision where the work assignments are subject to established procedures, practices, precedents, methods, techniques, standards, and, or well-defined policies, and the worker plans and organizes the work, determines their own priorities, and the work is reviewed, usually after the fact, in terms of quality, volume, timeliness, and for adherence to established methods. standards, and policies.

Requirements

• Seven (7) years of education and/or experience in contract administration, grant monitoring, or a closely related field.
• At least two (2) years of responsible administrative, professional, or technical experience in social services planning, statistical research, project management, contract management, grant procurement, or a closely related field.
• Possession of a valid driver's license prior to appointment and must be maintained during employment.
• Must qualify for prior to appointment, obtain and maintain during employment a City of Jacksonville Public Driver Certification.

Nice To Haves

• Within the above combination, possession of a Bachelors’ or Masters’ Degree from an accredited institution with a major which directly relates is preferred.

Responsibilities

• Oversees full lifecycle management of grants and contracts for community programs and services, including implementation, monitoring, amendments, and closeout.
• Participates in the creation of annual grant plans by evaluating program needs, reviewing historical outcomes, and identifying funding opportunities.
• Reviews, interprets and applies federal, state and local regulations, policies and procedures related to best practices for contract monitoring.
• Oversees agency grant accounts, ensuring accurate maintenance of all contract-related information, documentation, and performance data to support effective monitoring, compliance review, and reporting.
• Coordinates and provides technical assistance to city departments and grant recipients to support compliance with contractual, reporting, and regulatory requirements.
• Monitors program performance through reviews and on-site visits, verifying outcomes, eligibility, procurement, and issue reports and corrective actions for remediation.
• Establishes and maintains collaborative relationships with internal and external stakeholders, including the non-profit sector, to develop resources in support of social programs and services.
• Prepares, monitors, and evaluates program budgets to ensure accuracy, alignment with funding requirements, and proper allocation of grant and contract resources.
• Oversees coordination of assigned grants with similar or complementary objectives.
• Utilizes the grant management system (GMS) database to manage, validate, and retrieve data to enhance compliance, monitoring accuracy, and reporting efficiency.
• Analyzes reports, program activities, and services delivered by contracted providers to determine compliance with contract terms and program expectations.
• Delivers verbal, written, and visual presentations that communicate program monitoring outcomes, performance trends, and planning recommendations to leadership and grantees.
• Performs advanced data analysis and interpretation.
• Produces detailed reports using financial reviews, audit results, statistical analyses and data visualizations to support compliance monitoring and performance evaluation.
• Trains, monitors, and provides direction to others to ensure quality and compliance in work processes.
• Operates standard office equipment such as personal computers using word processing, spreadsheet, database, and other related software, scanners, video equipment, overhead or slide projector.
• Demonstrates proficiency in the City of Jacksonville’s competencies.
• Performs related duties as required.

Benefits

• Four (4) weeks off during the first year of employment
• Low and no cost health insurance options
• Twelve (12) paid holidays
• Personal leave day
• Dental insurance
• Vision insurance
• Life insurance
• Flexible spending plans
• Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree