Grant Administrator

Arizona Department of Administration•Phoenix, AZ

1d•$75,000 - $92,000•Onsite

About The Position

The Grants Administrator serves as the agency's lead authority on grants, identification, acquisition, compliance, financial reporting, and revenue management. The position oversees a centralized Grants Management Unit responsible for maintaining federal and state compliance, maximizing grant revenues, providing fiscal analytics, and coordinating all grant-related communication across program areas, the Budget Office, and federal partners. This roles ensure the agency's grant portfolio supports strategic priorities, meets all regulatory obligations, and strengthens financial stewardship.

Requirements

Knowledge of Federal and state grant regulations and compliance requirements
Knowledge of Cost allocation principles and federal claiming rules
Knowledge of Managing financial reporting and budget structures within database systems
Knowledge of Management and supervisory principles and practices
Skills in Leadership and team management
Skills in Complex financial analysis and forecasting
Skills in Technical writing and regulatory interpretation
Skills in Grant development and proposal coordination
Ability to Manage multiple grants and deadlines
Ability to Communicate effectively with executive leadership and federal partners
Ability to Implement and enforce compliance and quality controls
Ability to Identify financial risks and develop mitigation strategies
Must clear the DCS Central Registry.
Must have a Driver’s License.
Must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

Master's degree preferred.
Extensive experience in grants management, public finance, or federal compliance, ideally within government, human services, or child welfare environments.
Advanced knowledge of federal reporting requirements --including IV-E, IV-B, CAPTA, and TANF --is essential, along with strong analytical skills in revenue forecasting, risk analysis, and variance reporting.

Responsibilities

Leads and directs the daily operations of the Grants Management Unit. Supervise staff including assignment of duties, performance monitoring, guidance, and professional development. Establishes unit processes, work standards, and quality controls for grant management activities. Represents the unit in executive, program, and inter-agency meetings.
Oversees research and identifies of new federal, state, and private grant opportunities aligned with agency priorities. Leads coordination with program divisions to develop proposals, ensure eligibility, and prepare applications. Maintains centralized oversight of the agency's full grant portfolio.
Serves as the agency's subject matter expert on allowable and non-allowable costs. Ensures compliance with federal and state requirements across all grants. Oversees quality and timeliness of federal reporting and ensure accuracy in all required submissions. Maintains audit readiness and lead corrective action efforts related to grant operations.
Serves as custodian of the agency’s Cost Allocation Plan, ensures accuracy and compliance with federal requirements. Oversees development, maintenance, and configuration of AZ360 grant budget structures and financial frameworks
Leads revenue forecasting using historical data, economic indicators, and scenario analysis. Assesses funding risks, identify opportunities, and develop mitigation strategies. Oversees revenue reporting, monthly/quarterly variance analysis, and presentation of finding to leadership.
Acts as a grantor, administers sub-grants and ensures full compliance with monitoring requirements. Establishes sub-recipient risk assessments, monitoring plans, and documentation compliance.
Acts as the agency's primary liaison with the Administration for Children and Families (ACF) Region for all grant matters. Coordinate with internal program units to ensure federal programmatic reports align with grantor expectations. Collaborate with the Budget Office to ensure revenue changes are aligned with expenditure planning. Travel may be required.
Other duties as assigned as related to the position.