Grant Administrator II - Preaward

Beth Israel Lahey Health•Boston, MA

9d•$66,000 - $88,450•Onsite

About The Position

The Research Administrator II is responsible for the daily administrative operations of defined research areas including grant and contract proposal preparation and approval, establishment of account infrastructure, management of financial transactions, preparation of regular reporting on status of funding and approval of research expenditures. This person collaborates with Chiefs and Principal Investigators (PIs) and Research Administration Team leadership to ensure compliance and proper implementation of policies and procedures.

Requirements

Associate's degree required.
1-3 years of Research Administration experience or 2+ years of related experience required.
Experience with computer systems required, including web- based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.
Must have an aptitude for numbers including budget management and research federal policies.
Ability to make decisions that are guided by general instructions and practices requiring some interpretation.
Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.
Ability to follow precedents and procedures. May set priorities and organize work within general guidelines.
Ability to communicate clearly and effectively in written English with internal and external customers.
Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving.
Ability to remain calm in stressful situations.
Work requires close attention to task for work to be accurately completed.
Intermittent breaks during the work day do not compromise the work.
Work routine is fairly consistent, but employee needs to be able to use judgment to respond to events several times a week.
No substantial exposure to adverse environmental conditions.
NHCW: No patient contact.
Close work (paperwork, visual examination), Monitor Use, Conversation.
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects.
Sitting most of the time, with walking and standing required only occasionally.
This job requires constant keyboard use, frequent sitting.
There may be occasional walking.
Fine manipulation using both hands.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Works with information from internal systems, including Workday, grant management software and other systems to monitor purchases, actual, and encumbered expenses as well as salary distributions.
Works with Financial Analysts and others as necessary to reconcile information/reports and provide investigators with regular financial status reports in user-friendly formats.
Responsible for managing all time and effort reporting for defined areas of responsibility.
Authorizes all expense items such as making deposits, transferring funds, and assignment of expenses within areas of responsibility.
Coordinates and supports overall grant proposal submission process including budget development for new and non-competing submissions for their area of responsibility.
Works with the Harvard International Office and Human Resources to assist with onboarding of new hires as needed.
Participates in routine research administration meetings, seminars and programs to stay abreast of best practice and guiding regulations.
Works under the direction of the Research Manager to assist with onboarding and offboarding of labs and staff as needed.