Grant Administrator I

Texas A&M University System•Galveston, TX

About The Position

A Glimpse of the Job The Grant Administrator I provides support for grant initiation for post-award administrative paperwork leading to account establishment. Develops sub agreements and reviews budget submissions before final approval. Acts as liaison with compliance committees. Essential Duties/Tasks Research and Grants Administration Works within the TAMUG Research and Graduate Studies unit. Monitor and control operating expenditures; makes projections on all assigned research and grant accounts. Balance and reconcile research accounts monthly and provides monthly reports. Processes and monitors cost share, financial corrections and re-budgeting documents in a timely manner to ensure accounts are not overspent. Prepare, review, and allocate requisitions and invoices for goods and services associated with research. Prepare, monitor and reports budget activity for Principal Investigators (PIs). Monitors payroll on research accounts. Review time and effort document and certifications to ensure PI effort is correct for state and federal guidelines. Ensures all certifications are current and filed within appropriate deadlines. Serves as a back-up to the Grant Administrator II position handling research projects at TAMUG. Serves as a liaison at RGS between TAMUG units (financial, payroll, human resources), and TAMU Sponsored Research Services in the Division of Research. Multi-media support for the department. Prepare reports and creative assets to document output of TAMUG research enterprise. Principal Investigator Support Works with and advises PIs about insurance policies and service contracts; monitors equipment associated with each and processes renewals. Assists RGSO/TIO with issuing and monitoring of undergraduate and graduate student awards and TAMUG research development funds. Assists PIs with purchasing and travel credit cards, orders, contracts, and invoices. Coordinates and maintains paperwork associated with the management and acquisition of research capital equipment purchases (to include e.g., purchase orders, asset number allocation). Serves as a PI resource and interprets sponsor and TAMU System policies, regulations, and University rules. Personnel Administration Creates PARs, position descriptions, and costing associated with recruiting new employees. Coordinates the postings and hiring of student workers. Coordinate research position and graduate student payroll and terminations. Coordinates departmental training of new employees on procedures and regulations. Tracks and assists international researchers and graduate students regarding immigration documents and expiration dates. This includes preparation of all required forms. Revenue Management and Other Identifies, establishes, and implements the internal departmental procedures and controls necessary to assure financial maximization of TEES, TEEX, TAMU, TAMUG, State of Texas, federal and private funds. Coordinate with PIs and lab personnel to ensure sponsor spending requirements are met. Performs other duties as assigned.

Requirements

Bachelor’s degree or equivalent combination of education and experience.
Two years of related experience can include time spent as an undergraduate or graduate student researcher.
Required software competency in Microsoft Office (Word, Excel, PowerPoint, Exchange, Teams).
Flexibility and adaptability to learn new workplace software.
Planning and organizational skills.
Knowledge of Grants & Contracts program management.
Outstanding interpersonal and leadership skills, high ethical standards, and a commitment to excellence.
Ability to work well under deadlines.
Ability to multi-task and work cooperatively with others.

Nice To Haves

Two years of experience in research program management.
Experience in accounting and budgeting of grants or contracts.
Experience with research compliance related matters., and post -award management (e.g., cost sharing, indirect).
Certified Research Administrator, Certified Pre-Award Research Administrator, or Certified Financial Research Administrator – The University can assist in providing resources to obtain the certification.
Adobe Creative Suite (Acrobat, Illustrator, InDesign)

Responsibilities

Monitor and control operating expenditures; makes projections on all assigned research and grant accounts.
Balance and reconcile research accounts monthly and provides monthly reports.
Processes and monitors cost share, financial corrections and re-budgeting documents in a timely manner to ensure accounts are not overspent.
Prepare, review, and allocate requisitions and invoices for goods and services associated with research.
Prepare, monitor and reports budget activity for Principal Investigators (PIs).
Monitors payroll on research accounts.
Review time and effort document and certifications to ensure PI effort is correct for state and federal guidelines.
Ensures all certifications are current and filed within appropriate deadlines.
Serves as a back-up to the Grant Administrator II position handling research projects at TAMUG.
Serves as a liaison at RGS between TAMUG units (financial, payroll, human resources), and TAMU Sponsored Research Services in the Division of Research.
Prepare reports and creative assets to document output of TAMUG research enterprise.
Works with and advises PIs about insurance policies and service contracts; monitors equipment associated with each and processes renewals.
Assists RGSO/TIO with issuing and monitoring of undergraduate and graduate student awards and TAMUG research development funds.
Assists PIs with purchasing and travel credit cards, orders, contracts, and invoices.
Coordinates and maintains paperwork associated with the management and acquisition of research capital equipment purchases (to include e.g., purchase orders, asset number allocation).
Serves as a PI resource and interprets sponsor and TAMU System policies, regulations, and University rules.
Creates PARs, position descriptions, and costing associated with recruiting new employees.
Coordinates the postings and hiring of student workers.
Coordinate research position and graduate student payroll and terminations.
Coordinates departmental training of new employees on procedures and regulations.
Tracks and assists international researchers and graduate students regarding immigration documents and expiration dates. This includes preparation of all required forms.
Identifies, establishes, and implements the internal departmental procedures and controls necessary to assure financial maximization of TEES, TEEX, TAMU, TAMUG, State of Texas, federal and private funds.
Coordinate with PIs and lab personnel to ensure sponsor spending requirements are met.
Performs other duties as assigned.