Grant Administrator

Philanthropy Northwest•Seattle, WA

2d•$75,000 - $85,000•Hybrid

About The Position

Philanthropy Northwest is seeking a 12-Month Limited Term Grant Administrator to join the team, playing a crucial role in the successful implementation of the EPA Environmental Justice Thriving Communities grantmaking program. This position involves partnering with community-based organizations to empower them to access and manage federal grant funds. The Grant Administrator will partner with a multi-disciplinary team to provide clear communication of expectations and requirements, collaborate to solve problems, and provide technical assistance with the goal of reducing administrative burden and increasing access to federal grant funding for environmental justice. Candidates should be familiar with federal grant practices and interested in contributing to the program's overall goals while upholding values of equity and environmental justice. About the EPA Thriving Communities Environmental Program EPA’s Environmental Justice Thriving Communities Grantmaking program, created by President Biden’s Inflation Reduction Act, the largest investment in climate action in history. This new grant program, which will make it easier for small community-based organizations to access federal environmental justice funding, responds to community feedback about the need to reduce barriers to federal funds and improve the efficiency of the awards process to ensure communities that have long faced underinvestment can access the benefits of the largest climate investment in history. Communities will be able to apply to a Grantmaker for a subgrant to fund a range of different environmental project activities. Philanthropy Northwest has been selected as the Region 10 grantmaker, serving Alaska, Idaho, Oregon and Washington; and will collaborate with regional philanthropic partners to ensure the equitable distribution of funding to support community-led environmental justice work. FLSA classification – Non-Exempt Role Type- Limited Term: 12-month from hire date Reports to – Director, Finance and Grants Administration Location- Hybrid position based in Seattle or anywhere in Alaska, Idaho, Oregon, or Washington state, with periodic in-person presence at HQ in Seattle.

Requirements

Minimum of 2 years of experience with federal or state government grant processes, including knowledge of grant compliance and reporting requirements.
Demonstrated success in working in a diverse and inclusive work environment that values racial equity and inclusion.
Demonstrated experience in grants administration, accounting or related field, showcasing proficiency in managing grant funds, financial reporting, and compliance.
Strong ability to communicate (translate) technical, budgetary and program details to grantees, applicants, and internal colleagues.
Ability to think clearly, act decisively and synthesize program and operational issues.
Excellent communication and interpersonal skills, with the ability to build relationships and collaborate effectively with stakeholders at all levels.
Strong organizational and project management skills, with the ability to prioritize tasks, manage deadlines, and coordinate multiple projects simultaneously.
Familiarity with databases/CRMs like Salesforce, with experience in data entry, management, and reporting for grant-related activities
Proficiency in Microsoft Suite for documentation, data analysis, and communication purposes, including Word, Excel, and PowerPoint.

Nice To Haves

Experience in federal grant administration, specifically EPA processes, demonstrating knowledge of federal grant regulations, guidelines, and procedures.
Proven track record of effectively collaborating with BIPOC communities and cultures in the Pacific Northwest, specifically WA, OR, ID, or AK.
A capacity for self-reflection, humility, and curiosity, fostering a collaborative and learning-oriented approach.
Multi-lingual/multi-literate candidates are strongly encouraged to apply, enhancing the ability to engage with diverse communities effectively.

Responsibilities

In collaboration with program officers, work closely with grantee partners to foster understanding of grant processes and systems particularly contractual and financial reporting requirements.
Provide support to grantees, collaborators, and internal teams regarding disbursement and spending timelines to optimize fund availability for grantee organizations.
Collaborate with grantee partners and other stakeholders to identify and address potential challenges, fostering a solution-oriented approach
Partner with grantees to ensure adherence to all relevant regulations and compliance standards throughout the grant lifecycle.
Compile and analyze grant data to support data and reports for internal and external stakeholders.
Partner with grantees to track and reconcile expenses timely and accurately.
Assist grantee partners in submitting required documents and reports, with a particular focus on financial reporting, in a timely and accurate manner.
Support documentation of the grant cycle, through database management, grant documentation, grant compliance and payment processing.
Implement user-friendly data collection systems to simplify and streamline reporting for grant recipients.
In collaboration with technical experts support virtual and in-person meeting to provide information, resources and technical knowledge to support implementation of the project.
This is not a comprehensive list of duties and may be asked to take on other administrative and operational tasks, as needed.