Grant Administration Analyst

Hanger, Inc.•,

2d•$85,000 - $100,000•Remote

About The Position

We are seeking a Grant Administration Analyst - Remote (prefer candidates in Holliston, MA or Austin, TX) is responsible for the accounting and coordination for multiple sub-entities of Hanger, Inc., related to the acquisition and fulfillment of government grant projects throughout the full grant lifecycle. These duties include the monthly grant financial activity analysis and administration with respect to government agencies, overseeing functions related to payroll preparation and tracking, and managing the daily office functions such as purchasing and facilities and general administration needs. It is important for the Grant Contract and Administration Specialist to be aware of federal and state laws and regulations pertaining to accounting and government research funding.

Requirements

Bachelor’s degree in Research Administration, Business Administration, Accounting, Public Administration or related field
6-8 years of experience in Grants Administration/Management and Accounting/Bookkeeping
Experience with federal, state, or local government grants
Experience with financial and accounting software - QuickBooks experience preferred
Familiarity with ERP systems such as Oracle
Must have, or be eligible to obtain, a valid driver’s license and driving record within the standards outlined within Hanger’s Motor Vehicle Safety Policy and Procedures.
Knowledge of grant preparation and administration, program monitoring, budget development, accounts payable/receivable, and procurement
Strong written and oral communication skills
Proficiency in financial management systems (e.g., Oracle and Quickbooks) and tools such as Excel and Smartsheet
Ability to interpret complex regulatory language and translate it into operational procedures
Familiarity with general payroll and accounting/bookkeeping practices
Act with integrity in all ways and at all times, remaining honest, transparent, and respectful in all relationships.
Keep the patient at the center of everything that you do, building lifelong trust.
Foster open collaboration and constructive dialogue with everyone around you.
Continuously innovate new solutions, influencing and responding to change.
Focus on superior outcomes, and calibrate work processes for outstanding results.

Nice To Haves

Professional Certification in Research Administration (Certified Research Administrator; CRA/CPRA) preferred
Audit support experience preferred

Responsibilities

Timely processing of A/P, A/R and G/L entries for financial statement preparation by the accounting team.
Timely preparation of payroll data to allow for necessary time and effort tracking for labor distribution certification.
Timely review, analysis and summary of monthly research grant financial transactions, for allowability (e.g. costs w/in allowed per diem amounts), allocability, reasonableness, budget availability, proper approval, consistent treatment, and adequate supporting documentation before charging costs to grant-funded projects to ensure these costs comply with sponsor requirements.
Monitor grant expenditures against approved budgets and periods of performance; research variances, identify potential compliance issues, and support corrections or budget revisions as needed.
Prepare and/or support monthly reimbursement requests, invoices, cash drawdowns, financial status reports to sponsors (e.g., FFRs), and other required grant financial submissions.
Support the set up new grant awards in the Quickbooks accounting system, including project codes, cost centers, budgets, funding source identifiers, indirect cost rates, billing terms, and reporting requirements.
Liaison between research and accounting / finance teams and adjust project tracking for items such as re-budgets.
Input and output information, data, and financials between local business or department ERP systems and corporate ERP systems as needed.
Support the development and submission of grant proposals including budget development, document drafting and execution (e.g., letters of support), and grant portal navigation for document upload and submission.
Monitor and maintain active registrations with various government entities (eRA Commons, Grants.gov etc.).
Establish and maintain grant award files to coordinate grant administrative functions such as, contract review and tracking for changes from previously executed grant awards, deliverable and report tracking, filing deadlines, invention reporting, contract summaries, budget records, and supporting documentation for each grant and sub-entity. Maintain these databases/systems and provide reports to staff and leadership as needed.
Monitor contract timelines and modifications including amendments, extensions, budget modifications, prior approval requirements, etc.
Maintain audit-ready documentation for all grant activity to manage required financial audits, including award notices, contracts, amendments, invoices, payroll support, procurement records, approvals, correspondence, financial reports, and closeout documentation.
Assist in ensuring compliance with grant-specific rules and regulations (e.g., FCOI, research misconduct). Create internal policies/SoPs/trainings as needed to maintain compliance.
Support subrecipient, contractor, consultant, and vendor administration, including risk assessment, document preparation/collection/routing (including signature tools), invoice review, contract tracking, payment support, monitoring requirements, and compliance documentation.
Track grant-funded equipment, supplies, and other property purchased with government funds, including inventory, use, disposition, and supporting documentation. Ensure proper processes are followed (e.g., receiving multiple quotes when required) for equipment acquisition.
Coordinate grant closeout activities, including final financial reports, final invoices, budget reconciliations, deliverable confirmation, equipment/property disposition, and record retention.
Coordinate with project leaders, accounting, payroll, legal, procurement, compliance, human resources, external auditors, and government agency contacts to support accurate grant administration.
Oversee general office functions to maintain a positive and productive work environment.

Benefits

Competitive Compensation Packages
8 Paid National Holidays & 4 additional Floating Holidays
PTO that includes Vacation and Sick time
Medical, Dental, and Vision Benefits
401k Savings and Retirement Plan
Paid Parental Bonding Leave for New Parents
Flexible Work Schedules and Part-time Opportunities
Generous Employee Referral Bonus Program
Mentorship Programs- Mentor and Mentee
Student Loan Repayment Assistance by Location
Relocation Assistance
Regional & National traveling CPO/CO/CP opportunities
Volunteering for Local and National events such as Hanger’s BAKA Bootcamp and EmpowerFest