Grant/Accounting Analyst 1 - Billing (Entry Level)

Louisiana State University

About The Position

This position is an unclassified position in the Sponsored Program Accounting division of Accounting Services at LSU. The position is responsible for preparing required financial statements and fiscal reports on grants and contracts for the university currently totaling in excess of $100 million. Duties involve analyzing and classifying expenditures and interpreting the terms of grants, contracts, and cooperative agreements to determine the allowability of expenditures and preparation of invoices to various agencies for reimbursement. 75% Prepares monthly, quarterly, and final invoices and financial reports on various sponsored project accounts. Audits cost sharing and grant expenditures for allowability, allocability, and timeliness. Reviews, interprets, and applies state and federal laws and regulations concerning grants and contracts, such as the U.S. Office of Management and Budget Uniform Guidance. Calculates monthly draws for several of the university's letters of credit accounts. Analyzes financial transactions on a daily basis to ensure compliance with these laws and regulations. Compiles all inventory, patent, and financial reports for each agreement in accordance with grant, contract, and cooperative agreement documents. Determines proper reporting requirements for grants, contracts, and cooperative agreements, such as special forms, expenditure allowance, travel regulations, closeout procedures, property disposition, and other special regulations. 10% Communicates daily with departmental and agency personnel (including deans, directors, professors, research administrators, and sponsor officials) and provides technical assistance to resolve problems concerning proper university or agency regulations and procedures. 10% Performs other job duties as assigned by the director. 5% Calculates and journalizes facilities and administrative costs and fringe benefits in accordance with university policy and federally negotiated rates. Journalizes accounts receivable, expenditure transfers, and budget adjustments on a daily basis. Realizes revenue and records expenditures to individual subsidiary accounts. Enters these transactions online using the General Ledger System (GLS). Approves departmental accounting entries online using GLS.

Requirements

Bachelor's degree in accounting or a closely related field with 24 hours of college accounting.
LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply—a degree is not required as long as the candidate meets the required years of experience specified in the job description. (per La. RS 42:36).
This position regularly engages in financial matters, including handling credit cards, cash, grant funds, or other university funds, and must undergo a credit check per FASOP HR-04.

Nice To Haves

Bachelor's degree in accounting
1 year or more of professional experience
experience in Workday, grants, and contracts
proven verbal, communication, and organizational skills
detail-oriented
proficiency in Microsoft Office Products
ability to communicate clearly and effectively through the use of the telephone, e-mail, and direct contact with individuals
proficiency in the use of a 10-key adding machine by touch
a high degree of speed and accuracy

Responsibilities

Prepares monthly, quarterly, and final invoices and financial reports on various sponsored project accounts.
Audits cost sharing and grant expenditures for allowability, allocability, and timeliness.
Reviews, interprets, and applies state and federal laws and regulations concerning grants and contracts, such as the U.S. Office of Management and Budget Uniform Guidance.
Calculates monthly draws for several of the university's letters of credit accounts.
Analyzes financial transactions on a daily basis to ensure compliance with these laws and regulations.
Compiles all inventory, patent, and financial reports for each agreement in accordance with grant, contract, and cooperative agreement documents.
Determines proper reporting requirements for grants, contracts, and cooperative agreements, such as special forms, expenditure allowance, travel regulations, closeout procedures, property disposition, and other special regulations.
Communicates daily with departmental and agency personnel (including deans, directors, professors, research administrators, and sponsor officials) and provides technical assistance to resolve problems concerning proper university or agency regulations and procedures.
Performs other job duties as assigned by the director.
Calculates and journalizes facilities and administrative costs and fringe benefits in accordance with university policy and federally negotiated rates.
Journalizes accounts receivable, expenditure transfers, and budget adjustments on a daily basis.
Realizes revenue and records expenditures to individual subsidiary accounts.
Enters these transactions online using the General Ledger System (GLS).
Approves departmental accounting entries online using GLS.

Benefits

LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance.
Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume