Billing Specialist (Entry- Level) - Nonns

Global Support Center•Middleton, WI

8d•Onsite

About The Position

The Billing Specialist plays a critical role in ensuring timely, accurate invoicing and revenue processing for the business. This position works closely with operations, project managers, sales, and accounting teams to validate billable items and resolve discrepancies before invoices are issued. Success in this role means invoices are generated accurately, revenue is recognized properly, customer accounts remain current, and billing-related issues are resolved efficiently. This is a detail-oriented position operating within a fast-paced, deadline-driven environment.

Requirements

1-2 years of billing, accounts receivable, or accounting support experience in a professional environment.
Strong understanding of invoicing procedures and basic accounting principles.
Experience reviewing contracts, pricing agreements, or project-based billing documentation.
Proficiency in ERP or accounting systems.
Advanced proficiency in Microsoft Excel.
High attention to detail with strong analytical skills.
Ability to work on-site and collaborate cross-functionally.
Must be legally authorized to work in the United States.

Nice To Haves

Experience in construction, manufacturing, or project-based billing environments.
Experience working with revenue recognition processes.
Associate’s or Bachelor’s degree in Accounting, Finance, or related field.

Responsibilities

Generate and distribute accurate customer invoices based on contracts, pricing agreements, completed work, or project milestones.
Review purchase orders, work orders, contracts, and supporting documentation to ensure billing accuracy and compliance with agreed pricing terms.
Identify and reconcile billing discrepancies prior to invoice release to prevent delays in payment.
Research and resolve invoice-related inquiries from internal teams and customers in a timely and professional manner.
Coordinate cross-functionally with operations, project managers, and sales teams to confirm billable items and validate project completion details.
Maintain organized and accurate customer billing records in accordance with company documentation standards.
Monitor aging reports and partner with Accounts Receivable to support timely collections and follow-up as needed.
Process credit memos, adjustments, and rebills while ensuring proper documentation and approval.
Support month-end close activities related to billing and revenue recognition.
Ensure compliance with internal controls, accounting procedures, and company policies.
Perform other job-related duties as assigned.