Grant Accountant

PRIMARY CARE DEVELOPMENT CORPORATION•New York, NY

6d•$80,000 - $100,000•Hybrid

About The Position

PCDC Solutions LLC is hiring a Grant Accountant to manage the financial side of government-funded contracts and awards. This Finance role reports to the Senior Director of Finance and works daily with project leads in Consulting and Training. The Grant Accountant keeps grant budgets, spending, billing, and reports accurate and on time; determines whether costs are allowable; addresses potential issues; and helps move payment and vendor processes from email into a scalable system. The role calls for sound judgment and knowledge of New York State contracting and Uniform Guidance, along with an interest in improving processes. The position manages grant and contract accounting, compliance reporting, reimbursement and billing, budget monitoring, audit support, internal controls, and process improvement. It also involves implementing an accounts payable workflow platform such as Procurify and connecting it with MIP Fund Accounting where possible. Fee-for-service billing support is occasional cross-team backup rather than the primary focus. This is a full-time, exempt position with a salary range of $80,000–$100,000, commensurate with experience. It is hybrid and based in New York City, with in-office work at the lower Manhattan office three days per week. Occasional local travel may be required. The anticipated start date is December 2026.

Requirements

Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
3 to 5 years of accounting experience, preferably at a nonprofit organization.
At least 3 years of grant accounting experience with state- and federally funded grants and contracts.
Experience with New York State Department of Health contracts, other New York State agency contracts, or both.
Experience preparing and submitting Consolidated Fiscal Reports (CFRs).
Experience with reimbursement billing, financial reporting, and government contract compliance.
Experience supporting audits, Single Audits, and grant monitoring reviews.
Hands-on experience with MIP Fund Accounting.
Demonstrated experience using Procurify or a similar procurement and spend management system, and comfort improving accounts payable workflows in one.
Strong knowledge of nonprofit fund accounting, GAAP, Uniform Guidance (2 CFR Part 200), and New York State contracting, reimbursement, and reporting requirements.
Advanced Microsoft Excel skills, including pivot tables and data analysis.
Ability to read grant agreements, budgets, and reporting requirements.
Clear written and verbal communication with finance and non-finance staff, and ability to build working relationships with program teams, funders, and auditors.
Ability to work independently, manage several priorities at once, and meet deadlines during busy periods.
Attention to detail, integrity, respect for confidentiality, and commitment to PCDC's mission.
Ability to work in the office three days a week in Manhattan; occasional local travel may be required.

Nice To Haves

CPA, CPA candidate, or Certified Grants Management Specialist (CGMS).
Experience leading or helping roll out an accounts payable or procurement platform.
Experience with indirect cost rate calculations and cost allocation methods.
Experience in human services, behavioral health, healthcare, housing, or community-based nonprofit organizations.

Responsibilities

Maintain financial records and accounting schedules for assigned state, federal, city, and other grants and contracts.
Track spending against approved budgets, funding restrictions, and contract terms, and manage contract spend-down.
Determine whether costs are allowable, allocable, reasonable, and properly documented under applicable CFR and Uniform Guidance criteria; reject or flag costs that do not qualify.
Stop transactions or payments when concerns arise, request justifications from program staff, and work with them on budget modification requests.
Track grant revenue, receivables, deferred revenue, restricted net assets, and cost sharing.
Reconcile grant accounts, prepare monthly grant financial reports, and complete closeouts and final reports on time.
Prepare financial reports required by federal, state, local, and private funders, including Consolidated Fiscal Reports (CFRs) and other New York State reports.
Follow and guide project leads on Uniform Guidance (2 CFR Part 200), federal grant regulations, New York State contract requirements, GAAP, nonprofit fund accounting standards, and PCDC policies.
Monitor spending limits, reporting deadlines, matching requirements, and contract terms.
Prepare reimbursement claims, invoices, drawdowns, funding requests, and vouchers for CFO signature.
Resolve billing and reimbursement discrepancies, escalate material issues, reconcile receivables, monitor collections, and maintain supporting documentation.
Provide backup support for fee-for-service client engagement billing and work with project leads on billing schedules; cross-train with Finance for coverage.
Move accounts payable and payments to partners, pass-through recipients, and vendors from email into a workflow platform such as Procurify; define request, approval, payment, and documentation steps.
Set approval rules and documentation requirements with Finance leadership and connect the platform to MIP Fund Accounting where possible.
Train Finance and program staff on the new process and monitor its effectiveness.
Recommend tools or process changes that help Finance and Consulting and Training work from one system as volume grows.
Help build and maintain grant budgets; prepare budget-to-actual analyses and variance reports.
Provide program managers and project leads with financial guidance on grant spending and compliance requirements.
Identify spending trends and potential budget or compliance concerns early and take action.
Support annual financial statement audits, Single Audits, funder reviews, and monitoring visits.
Prepare audit schedules, grant reconciliations, supporting documentation, and assist with the Schedule of Expenditures of Federal Awards (SEFA).
Work with the Senior Director of Finance or CFO on responses to auditors, funders, and regulators, answering financial questions while program staff address programmatic questions.
Maintain grant accounting and reporting internal controls, including monthly quality review before closing, and keep grant files complete and organized.
Improve accounting processes, reporting accuracy, and efficiency; support procurement and expenditure review with program and administrative staff.