Grant Accountant

Learning Through an Expanded Arts Program•New York, NY

1d•$66,300 - $70,000•Hybrid

About The Position

The Grant Accountant will manage and monitor the financial aspects of all grants with a primary focus on timely and accurate grant invoicing and financial reporting. Operating within the Finance Department, this role reports directly to the Controller. The position provides the right candidate an excellent opportunity to learn and grow as our internal finance functions continue to develop over time.

Requirements

Must have a strong foundation in accounting principles, including GAAP (Generally Accepted Accounting Principles), budgeting, and financial reporting
Proven ability to apply accounting knowledge to grant-specific circumstances
Excellent interpersonal skills with the ability to build rapport with a diverse group of individuals
Strong attention to detail and accuracy in processing payments, accounting, reporting, and writing
Self-starter mindset with proven analytical, organizational, time management, and problem-solving skills
Must have a level of independent curiosity to advocate for effective and seamless financial processes
Ability to conceive new approaches and streamline processes without constant direct supervision
Absolute discretion concerning sensitive issues and confidential matters.
Proficient experience with various software applications including MS Office and Google Suite.
Flexibility, patience, and a positive attitude when meeting unexpected project demands
Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field (preferred)
Minimum of three (3) years of relevant professional accounting experience
Direct prior experience working within a non-profit environment

Responsibilities

Track grant revenues and expenditures in the general ledger; ensure proper coding
Monitor expenditures for compliance with grant agreements and eligibility requirements
Reconcile grant-related accounts, identifying discrepancies and making necessary adjustments to maintain accurate financial records
Create and submit invoices for Public (Federal, State and City), Private Grants, other funding agencies with proper supporting documentation
Ensure cost‑reimbursable grants follow approved budgets
Conduct follow up on invoices to confirm compliance requirements and accelerate cash collections
Review accounts receivable aging reports regularly with the Controller
Coordinate closely with the Development and Communications Team to ensure all grant reporting deadlines are met
Recommend budget modifications by establishing schedules, collecting, analyzing, and consolidating financial data
Ensure all grant-related financial activities comply with federal, state, city and grantor guidelines and policies
Partner with the CFO and Controller to develop and streamline financial policies to enhance grant compliance and operational efficiency
Ensure grant revenue is properly reconciled in coordination with monthly accounting close processes.
Assist with grant budget development and pre‑award financial reviews
Develop, coordinate, and provide financial analysis to the Development and Public Partnerships teams for the annual budget and forecasting processes.
Maintain centralized documentation of grant activities for audit purposes (including items such as time certifications and programmatic reporting).
Preparing Monthly and Quarterly Financial Reports for management review
Compile clear, comprehensive documentation to support organizational and funder audits
Handle other duties as assigned based on evolving organizational needs