Graduate Program Coordinator

Brown University

1d•Hybrid

About The Position

The position works independently to manage all activities of the Neuroscience graduate program and the NIH graduate program, which is an interdepartmental program involving multiple departments at Brown University and NIH. Provides administrative, organizational, and financial management for both Neuro grad programs and the directors. Serves as the primary point of contact for external and internal program constituencies, including students, faculty, alumni, visitors, and NIH members. The incumbent works directly with the Neuroscience Education Manager, NSGPP, and the NIHGPP program directors, as well as the Graduate and Postdoc Office in the division to implement curricular directives and mandates to meet program goals. The Graduate Program Coordinator will also provide financial management for the two graduate programs and maintain graduate student appointments in GSIM. They will serve as a contact and liaison for graduate students, providing information and referrals to students as they pertain to financial support, information, housing, transportation, insurance, etc. The Graduate Program Coordinator counsels students, faculty members, and other administrative staff in areas such as recruitment, academic requirements, degree requirements, completion rates, and administrative resources. This position develops and maintains key relationships with various University partners. It works in conjunction with the program committees and DGS to support student-led events, student social events, and maintain the alumni network. Additionally, this role supports three annual conferences and the annual recruitment process. Maintains tables for training grant submissions and annual reports.

Requirements

Bachelor’s Degree with 1-2 years of related experience and/or equivalent combination of skills and experience.
Proficiency in Office programs, web tools, Google tools.
Ability to rapidly learn new technology/programs.
Ability to work independently and juggle multiple tasks, deadlines, and priorities.
Strong organizational, administrative, and time management skills.
Strong computer skills.
Expertise in handling and assembling complex spreadsheet files.
Ability to work under pressure in a deadline-oriented environment.
Excellent communication skills (both oral and written) to elicit and disperse information; to present information (including data) and communications in a clear and concise manner, to analyze and negotiate complex issues.
Ability to understand and navigate a complex campus environment, thereby creating a network of effective and collaborative connections across campus offices.
Ability to organize and prioritize workload in a multi-tasking environment while maintaining careful attention to detail.
Flexibility to work weekends/nights based on event needs.
CRIMINAL BACKGROUND AND EDUCATION CHECK REQUIRED.
This position is not eligible for Visa sponsorship from Brown University.

Nice To Haves

Prefer Experience/competence with Workday, GSIM, Banner and College.net or equivalent systems.

Responsibilities

Manage all activities of the Neuroscience graduate program and the NIH graduate program.
Provide administrative, organizational, and financial management for the programs and directors.
Serve as the primary point of contact for external and internal program constituencies.
Implement curricular directives and mandates to meet program goals.
Provide financial management for the graduate programs.
Maintain graduate student appointments in GSIM.
Serve as a contact and liaison for graduate students, providing information and referrals.
Counsel students, faculty members, and administrative staff in areas such as recruitment, academic requirements, degree requirements, completion rates, and administrative resources.
Develop and maintain key relationships with various University partners.
Support student-led events, student social events, and maintain the alumni network.
Support three annual conferences and the annual recruitment process.
Maintain tables for training grant submissions and annual reports.