Graduate Program Coordinator (Administrative Support Coordinator II)

CSU Careers • San Diego, CA

5d • Hybrid

About The Position

The School of Public Health at San Diego State University is seeking a highly organized and detail-oriented Graduate Program Coordinator to join our team. This position offers an exciting opportunity to provide administrative coordination and support for graduate admissions, enrollment management, student services, and recruitment activities that contribute directly to student success and program operations.

Requirements

• Fully functional knowledge of and skill in standard office procedures and practices.
• Ability to understand and operate in a variety of organizational structures.
• Thorough knowledge of English grammar, spelling, and punctuation.
• Ability to clearly communicate orally and in writing.
• Ability to use and quickly learn new office support technology systems and software packages.
• High school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
• Experience in higher education, particularly in graduate-level student services, admissions, or enrollment management.
• Experience supporting diverse populations and providing inclusive, customer-focused service.
• Bachelor’s degree in a related field, or an equivalent combination of education, training, and experience.
• Must currently be authorized to work in the United States on a full-time basis.
• Must complete a background check satisfactorily.
• Must disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years (after meeting minimum qualifications and before offer).

Nice To Haves

• Some positions may require a knowledge of business mathematics beyond basic arithmetic.

Responsibilities

• Act as the primary contact for prospective students, applicants, current students, faculty, and campus offices.
• Coordinate graduate admissions processes through SOPHAS and related systems.
• Maintain student records and databases.
• Monitor student progress.
• Prepare reports and statistical summaries.
• Interpret university and program policies.
• Support day-to-day administrative operations.
• Coordinate and provide logistical support for graduate student orientation programs, guest speaker events, and School-sponsored activities.
• Represent the School of Public Health at graduate recruitment events and professional conferences.
• Support outreach and recruitment efforts to promote enrollment and student engagement.
• Provide administrative support for adjunct faculty appointment processes.
• Maintain adjunct faculty appointment records.
• Ensure required adjunct faculty appointment documentation is completed accurately and in a timely manner.

Benefits

• 15 paid holidays
• Vacation
• Sick leave
• CalPERS pension plan with retiree healthcare
• Reciprocal agreements with other California public retirement systems, including the UC
• Medical, dental, and vision options at low or no cost
• CSU tuition fee waiver for employees and eligible dependents
• FlexCash
• Life and disability insurance
• Legal and pet plans
• Access to the library, campus events, employee groups, and volunteer and social activities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level