Graduate Program Coordinator II, Fariborz Maseeh Department of Civil, Architectural and Environmental Engineering

University of Texas at Austin•Texas, TX

9d•Onsite

About The Position

The CAEE Graduate Coordinator is responsible for coordinating all phases of graduate program activities. This role requires strong organizational, communication, and leadership skills, as well as a commitment to student success and professional development. The Fariborz Maseeh Department of Civil, Architectural and Environmental Engineering (CAEE) at The University of Texas at Austin (UT Austin) is seeking a Graduate Program Coordinator II to manage administrative components of graduate programs, ensure compliance with institutional regulations, and support graduate students throughout their academic journey. This position involves close collaboration with various university offices and plays a crucial role in student recruitment, admissions, and program event coordination.

Requirements

Bachelor’s Degree
Five years’ experience working with college students in an academic counseling capacity
Ability to solve problems and maintain composure when faced with a challenge.
Ability to work efficiently and effectively under pressure and with frequent interruptions.
Engage with and be an advocate for students.
Must be able to relate to students' needs, support their success, and have difficult discussions when the need arises.
Pleasant, confident, and professional demeanor with the ability to interact diplomatically with diverse constituencies.
Relevant education and experience may be substituted as appropriate.

Nice To Haves

More than the required years of experience working with college students or in an academic counseling capacity.
Prior experience with UT program coordination and program administration.
Experience with UT student services procedures and/or experience in student personnel programs.
Knowledgeable of university resources.
Familiarity with campus culture and student life.
Demonstrated ability to multi-task and handle concurrent projects with accuracy, diplomacy, and discretion.
Ability to take initiative and work independently yet can lead and follow as part of a team with an eager willingness to pitch in wherever needed.
Knowledgeable about the Department of Civil, Architectural, and Environmental Engineering and the Cockrell School of Engineering.

Responsibilities

Coordinate all administrative components of the graduate programs, ensuring compliance with institutional rules, regulations, and procedures.
Provide in-depth information, clarification, and interpretation of institutional and graduate programs rules and regulations.
Prepare petitions, nominations, and official letters on behalf of the Graduate Advisors.
Maintain and process catalog updates for the graduate programs.
Coordinate and serve as the point of contact for Master's and PhD Programs.
Develop cooperative relationships and facilitate ongoing communication with staff in GIAC, the Graduate School, the Registrar’s Office, Student Financial Aid, and other entities within UT and beyond.
Serve as a liaison with the Office of Graduate Studies, International Office, Graduate Leadership Council, Engineering fellowship office, and other outside offices.
Maintain accurate and complete files for prospective, incoming, and current graduate students and alumni.
Process paperwork related to program milestones, programs of work, and graduation.
Process onboarding paperwork, and coordinate assignments and fellowships in conjunction with other departmental staff.
Assist graduate students with the registration process, advise students on university and department policies and procedures, and connect students with available resources.
Ensure students are provided with accurate information in a timely fashion.
Track individual graduate student support packages and coordinate scholarship/fellowship payments.
Work with department staff to ensure funding availability and budget compliance.
Design and implement graduate student recruitment strategies.
Plan, organize, and execute recruiting efforts and events, including a virtual recruitment event and on-campus visit weekend.
Represent the department at professional conferences for recruiting purposes.
Coordinate informational sessions for graduate students.
Coordinate with the International Office on the resolution of visa issues for graduate students.
Inform prospective graduate students and the public on eligibility for admission and program requirements.
Coordinate the application process, website updates, brochures, public materials, admission, and fellowship process for graduate applicants.
Manage the administrative processing of graduate student applications to the programs.
Provide statistics for standard reports and ad hoc information requests for program analysis.
Maintain electronic and paper records for all aspects of the graduate program with attention to detail and confidentiality.
Organize first-year orientation and other department-sponsored graduate program events.
Coordinate and provide logistical support for the department’s graduate student mentoring program.
Provide administrative support for programs related to the department’s graduate programs.
Perform other duties and assist with special projects as assigned.

Benefits

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
Voluntary Vision, Dental, Life, and Disability insurance options
Generous paid vacation, sick time, and holidays
Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning plus professional conference opportunities
Tuition assistance
Expansive employee discount program including athletic tickets
Free access to UT Austin's libraries and museums with staff ID card
Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card