Grad Medical Edu Prog Mgr

University of Wisconsin Madison•Madison, WI

1d•Hybrid

About The Position

The University of Wisconsin Department of Pediatrics is seeking a collaborative Graduate Medical Education (GME) Program Manager to join the pediatrics residency program. In this key role, the successful candidate will oversee the strategic and administrative success of the training program, serving as a primary liaison between the Program Director, residents, teaching faculty, the institutional GME office, and external accrediting bodies. Working alongside a dedicated leadership team, including the Program Director, GME Administrator, GME Coordinator, Program Assistant, and Chief Residents, the Manager coordinates critical initiatives across program accreditation, recruitment, curriculum development, scheduling, financial management, and trainee administration. Drawing on an institutional knowledge of GME principles, this individual will manage day-to-day operations while recommending and implementing process improvements. Supervising a team of 2.0 FTE direct reports, the GME Manager will ensure seamless administrative workflows and help maintain high educational and quality standards in pediatric residency training. This position functions under the general supervision of the GME Program Administrator, while working in close consultation and collaboration with the Program Director, the Director of Graduate Medical Education, and the Designated Institutional Official (DIO). This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Requirements

Minimum of 3 years of relevant experience in Graduate Medical Education required
Effective oral and written communication skills
Independent problem solving and analytical skills
Attention to detail and organization
Outgoing and energetic service-oriented approach
Strong interpersonal skills with the ability to work with professional learners and build relationships with institutional and national leaders, educators, and staff in GME.
Demonstrated creative problem-solving skills
Ability to manage and lead multiple simultaneous projects
Flexibility in communication practices.
Demonstrated exceptional professional behavior
Strong independent time-management ability
High attention to detail.

Nice To Haves

Background in recruitment, scheduling, and compliance for medical trainees.
Familiarity with Qgenda
Bachelors degree preferred

Responsibilities

Serves as the primary contact for the program, liaising with those directly associated with the program, the Institutional GME Office, and regulatory agencies.
Advises residents/fellows, program staff/faculty of program and institutional policies and procedures
Provides guidance for resident/fellow recruitment, credentialing, and onboarding to maintain compliance with regulatory bodies and hospital policies
Collaborates with the Program Director to assess curriculum and evaluations, developing the structure and delivery mechanism, and maintaining accurate records of curriculum, evaluations, and participation
Maintains a thorough understanding of accreditation program requirements and related policies, regulatory requirements, and hospital and program policies to provide expert consult to the Program Director to maintain accreditation and compliance with regulatory bodies and pertinent policies
May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
Responsible for ensuring resident/fellow and program compliance with policy, accreditation, and regulatory requirements and that appropriate documentation is maintained
Maintains the resident/fellow and program expenditures. Advises fiscal leadership on program budgetary needs and monitors program expenses within budget constraints
Regularly attends monthly program coordinator meetings and GME educational offerings.
Collaborates with other colleagues to develop best practices, and serves as an administrative reviewer of other GME programs.
Should regularly attend national GME or specialty conference(s)