Graduate Medical Education Program Administrator

University of Chicago•Chicago, IL

1d•Onsite

About The Position

The Department of Radiology includes more than 100 full-time faculty members, clinical associates, advanced practice providers, and postdoctoral researchers. A tradition of excellence in patient care, basic, clinical, and translational sciences, combined with the strengths of one of the world's top academic institutions, provides the foundation for a robust career in the University of Chicago Medical System. We have two ACGME radiology residency programs, Diagnostic Radiology and Interventional Radiology – Integrated. Our fellowship programs include two ACGME programs; Abdominal Imaging and Neuroradiology. We also offer unaccredited fellowships in Breast Imaging, Musculoskeletal Imaging, and Cardiopulmonary Imaging. In addition, we offer medical student electives and clerkships throughout the academic year for both University of Chicago students and visiting medical students. Our department also sponsors observer ships to visiting residents from training programs in the United States and abroad. The Graduate Medical Education Program Administrator is responsible for the administrative oversight of the Radiology Residency Program, Radiology Fellowship Programs and the Radiology clerkship and electives for medical students. This role provides professional support and solves straightforward problems regarding the operations of accredited and non-accredited residency and fellowship training programs. Responsible for accreditation, work schedules, evaluation, recruitment, Match process, orientation, and graduation. Ensures compliance with regulatory bodies. This position provides professional support and solves straightforward problems in regards to the operations of accredited and non-accredited residency and fellowship training programs. Responsible for accreditation, duty schedules, evaluation, recruitment, Match process, and orientation. Ensures compliance with regulatory bodies.

Requirements

College or university degree in related field.
Knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Nice To Haves

Bachelor's degree in a related field.
Minimum three years of administrative or operational experience in graduate medical education, including at least one full accreditation and recruitment cycle.
Supporting multiple training programs simultaneously.
Proficient with GME platforms such as ERAS, VSLO (formerly VSAS), MedHub, or New Innovations.
Comfortable using GME management systems, data tracking, and reporting tools.
Proficient with University of Chicago BuySite, GEMS, and ePayment.
Proficient with collaboration and project management tools such as Box, Microsoft Teams, Asana, and Canva.
Strong understanding of GME structures, accreditation standards, and regulatory requirements.
Interpret and apply policies, ensure regulatory compliance, and handle confidential information responsibly.
Strong ability to manage complex information, prioritize tasks, and coordinate multiple programs simultaneously.
Competence in tracking budgets, expenditures, and reimbursements.
Clear and professional verbal and written communication skills for interacting with trainees, faculty, and leadership.
Anticipate challenges, evaluate options, and make sound decisions independently.
Works effectively with diverse teams, builds relationships, and fosters a professional learning environment.

Responsibilities

Provides administrative leadership and operational oversight for the Radiology Residency Program, Radiology Fellowship Programs, and medical student clerkships and electives.
Manages the full lifecycle of accredited and non-accredited training programs, including recruitment, onboarding, evaluations, scheduling, orientation, and graduation.
Coordinates all aspects of the accreditation process, including preparing and maintaining documentation for ACGME, RRC, ADS, CCC, PEC, and institutional requirements.
Monitors compliance with program and institutional policies, accreditation standards, and regulatory requirements for residents, fellows, and trainees.
Oversees licensing, credentialing, moonlighting, contracts, and related documentation to ensure compliance and timely renewals.
Tracks program expenditures, manages trainee reimbursements, and supports budget planning and financial reporting for GME programs.
Serves as the primary liaison between program leadership, faculty, trainees, institutional offices, and external accrediting bodies.
Maintains and updates program databases and records; prepares reports and data summaries to support accreditation, recruitment, and program evaluation activities.
Supports the annual recruitment and Match process, including coordination of applicant communications, interviews, and selection logistics.
Develops and implements program policies and procedures to ensure operational consistency and compliance with institutional and accreditation standards.
Provides guidance and support to residents, fellows, and faculty on program policies, evaluations, and professional development.
Coordinates special events, meetings, and program-related activities such as orientations, retreats, and graduation ceremonies.
Identifies opportunities for process improvement to enhance program efficiency and trainee experience.
Participates in day-to-day operations of accredited and non-accredited residency and fellowship training programs and ensures compliance with organizations such as the American Council of Graduate Medical Education (ACGME) and Residency Review Committees (RRC).
Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.
Has a moderate/high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.
Performs other related work as needed.