Graduate Field Assistant & Teaching Coordinator

Cornell University•Ithaca, NY

9h•$29 - $32•Hybrid

About The Position

The Department of Microbiology and Immunology at the College of Veterinary Medicine is seeking a motivated and organized professional to join our team as a Graduate Studies & Teaching Coordinator. This role supports both the Masters in Professional Studies - Parasitology (MPS) and departmental teaching activities, providing essential guidance to students, coordinating academic programs, and ensuring the smooth operation of courses and student services. Key Responsibilities Coordinator for the Masters in Professional Studies - Parasitology (MPS) Collaborate with the Graduate School to communicate admissions decisions and prepare and send admission and rejection letters to applicants. Work with faculty and students to develop individualized curriculum plans that support full- or part-time study and align with students’ academic and professional goals. Monitor student progress, provide guidance and resources, and communicate any concerns to the Program Director. Manage teaching materials, grading processes, and program evaluation and feedback mechanisms. Serve as the primary point of contact for the program, monitoring the program email account and responding to inquiries in a timely manner. Maintain and update the MPS Program website and related communications materials. Serve as the Graduate Field Assistant (GFA) and student services representative, advocating for student needs and addressing program-related questions or concerns. Course Coordination & Administrative Support for the Department Support the administration of the department’s undergraduate Program of Study (POS) and related courses. Serve as a liaison with the Office of the University Registrar, the Office of Undergraduate Biology, and other campus partners to coordinate course logistics and student enrollment. Coordinate departmental course offerings for the annual Courses of Study and Course Roster listings. Assist with assigning students to faculty advisors and coordinating cross-listed courses and other departmental teaching activities. Manage teaching materials, grading processes, and course evaluation and feedback mechanisms. Coordinate departmental journal club activities. This is a full-time (39 hours/week), three-year term Contract College position based in Ithaca, NY, with the possibility of extension. This position follows a 4:1 campus-to-home hybrid work arrangement. This hybrid work arrangement is subject to change at any time. Typical work hours are 8:00am to 5:00pm, with occasional holiday, evening, and weekend hours. Flexible scheduling may be arranged as needed. About the Department of Microbiology & Immunology The Department of Microbiology & Immunology comprises an interactive faculty engaged in research & teaching in infectious disease and the host immune response. Our immunology interests include innate and adaptive responses to pathogenic agents, immune regulation, vaccine development, and host damage due to inflammation and autoimmunity. What We Need We are seeking a team member who is detail-oriented, organized, and adaptable.

Requirements

An Associate’s degree with four to six years of relevant experience in an academic setting, or equivalent combination of education and experience.
Proficiency/excellence in using a variety of computer programs and demonstrated ability to utilize an array of software programs including publication software.
Excellent communication skills, superior written, verbal, and interpersonal skills; excellent planning, coordination/organizational skills.
The aptitude to work independently and respond quickly and effectively do multiple assignments/priorities.
Experience working directly with people from various socioeconomic backgrounds.
Experience working independently as well as in a team environment.
Strong organizational and time-management skills.
Proficient use of PC computers, knowledge of Internet Explorer, Microsoft Word, Excel, Outlook, PowerPoint; word processing, editing, charts, graphs, exams, calendars, and instructional material for teaching.

Nice To Haves

Experience with a variety of both Cornell University and outside systems including Workday, Endnote, KFS, Drupal, Acalog, CCI, DUST, PeopleSoft, Remark, Canvas, SharePoint, CALS Online Course Proposal System, Concur, the Vet room scheduler, and 25Live.
Experience with administering course offerings and student enrollment, as well as demonstrated interest and experience working in a highly interactive student office.
Proficiency/excellence in using a variety of computer, software, and web-based programs with demonstrated ability to utilize them.

Responsibilities

Coordinator for the Masters in Professional Studies - Parasitology (MPS)
Collaborate with the Graduate School to communicate admissions decisions and prepare and send admission and rejection letters to applicants.
Work with faculty and students to develop individualized curriculum plans that support full- or part-time study and align with students’ academic and professional goals.
Monitor student progress, provide guidance and resources, and communicate any concerns to the Program Director.
Manage teaching materials, grading processes, and program evaluation and feedback mechanisms.
Serve as the primary point of contact for the program, monitoring the program email account and responding to inquiries in a timely manner.
Maintain and update the MPS Program website and related communications materials.
Serve as the Graduate Field Assistant (GFA) and student services representative, advocating for student needs and addressing program-related questions or concerns.
Support the administration of the department’s undergraduate Program of Study (POS) and related courses.
Serve as a liaison with the Office of the University Registrar, the Office of Undergraduate Biology, and other campus partners to coordinate course logistics and student enrollment.
Coordinate departmental course offerings for the annual Courses of Study and Course Roster listings.
Assist with assigning students to faculty advisors and coordinating cross-listed courses and other departmental teaching activities.
Manage teaching materials, grading processes, and course evaluation and feedback mechanisms.
Coordinate departmental journal club activities.

Benefits

This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 1 day per week and on-campus 4 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
This position is based in Ithaca, New York. Employees who work remotely may receive multiple W-2 Forms depending on their work location. The New York Convenience of employer guidelines require New York State individual tax reporting and withholding for this position. Additional individual state income tax filings may also be required if working temporarily outside of New York State.
Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands.
Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays.
Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

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