Graduate Assistant - Facilities and Events

KANSAS ATHLETICS•Lawrence, KS

1d•Onsite

About The Position

Kansas Athletics Inc. has one open Graduate Assistant position for Allen Fieldhouse. This position will report to the Facilities & Event Management department and will assist with event operations as well as facility maintenance and improvement. The Event Management Graduate Assistant (Allen Fieldhouse) will receive a monthly stipend (non-exempt) and be graduate school funded. This position will be involved with football, men’s and women’s basketball, volleyball, rowing, indoor track and field, swimming and diving, cross country, and baseball, and the maintenance of the corresponding facilities. This positions is subject to renewal at the end of year one for a maximum of two years. Duties and Responsibilities of Event & Facilities Management Graduate Assistant: Perform pre-game set up including entrances, field/venue, playing area, visiting team and official locker rooms, and other areas needed for events as well as the breakdown following the event/practice Assist with the moving, programming, staffing, and implementation of the security setup for metal detectors at men’s basketball and football events Create & post necessary signage as well as assist in setting up parking for team buses, officials and fans Meet, host, and organize visiting teams, officials and game day support staff (table crews, chain gang, scoreboard operators, ball kids, etc.) Perform in-game responsibilities including crowd control, troubleshooting, assisting with maintaining a safe environment for players and spectators, escorting the visiting team, officials and home teams, student worker organization Take lead on rowing and cross country events. Serve as the primary liason between these programs and vendors/internal staff Assist event management staff with all outside events to include: serving as liaison to contracting groups, arranging logistics, serving as onsite supervisor, and ensuring the event runs smoothly and to the standards established by Kansas Athletics. Recruit, interview, hire, train and schedule student workforce for game days, event set ups and tear downs, etc. Serve as liaison to outside vendors including, but not limited to: tent rental, radios, portable restrooms, timing services, and golf carts as well as oversee the accessible golf cart shuttle service for event days Assist with tracking, organizing, and submitting invoices, as well as monitoring expenses for both the facilites and events budgets Create, organize, and distribute credentials for all events Perform other duties as assigned by the Director of Facilities & Events Work Environment This job operates in both a professional office environment and outside at KAI related events, including inclement weather. This role routinely uses standard office equipment such as laptop computers and various digital devices, including, but not limited to: cell phone, printer, copy machine, and other related devices. This job requires flexibility and adaptability in schedule and the ability to perform job related duties on short notice. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to speak and hear. Specific vision abilities required by this job include close vision and ability to adjust focus. This position may require frequent bending, moving, lifting, and carrying material weighing up to 50 pounds; standing up to eight hours each day; and working in all weather conditions. Travel Limited travel is expected for this position. Hours of Work This is a full-time position. Days and hours of work will vary based on the needs of the sports programs and as job duties demand. Early morning, evening and weekend work is sometimes required. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Requirements

Bachelor’s degree from an accredited college or university
Admission to, and continued enrollment in, a University of Kansas Graduate School program
General knowledge of all Big 12 and NCAA competition guidelines related to game management
Excellent organizational, oral, and written communications skills
Proven strong work ethic and ability to work in a “team” environment
Proficient in Microsoft Office
Ability and willingness to work a flexible schedule, including evenings and weekends
Valid driver’s license

Nice To Haves

Sports management coursework or degree
Experience working in an intercollegiate athletic department
Experience working in athletic facilities and event management or operations
Working knowledge of Adobe InDesign and Illustrator

Responsibilities

Perform pre-game set up including entrances, field/venue, playing area, visiting team and official locker rooms, and other areas needed for events as well as the breakdown following the event/practice
Assist with the moving, programming, staffing, and implementation of the security setup for metal detectors at men’s basketball and football events
Create & post necessary signage as well as assist in setting up parking for team buses, officials and fans
Meet, host, and organize visiting teams, officials and game day support staff (table crews, chain gang, scoreboard operators, ball kids, etc.)
Perform in-game responsibilities including crowd control, troubleshooting, assisting with maintaining a safe environment for players and spectators, escorting the visiting team, officials and home teams, student worker organization
Take lead on rowing and cross country events. Serve as the primary liason between these programs and vendors/internal staff
Assist event management staff with all outside events to include: serving as liaison to contracting groups, arranging logistics, serving as onsite supervisor, and ensuring the event runs smoothly and to the standards established by Kansas Athletics.
Recruit, interview, hire, train and schedule student workforce for game days, event set ups and tear downs, etc.
Serve as liaison to outside vendors including, but not limited to: tent rental, radios, portable restrooms, timing services, and golf carts as well as oversee the accessible golf cart shuttle service for event days
Assist with tracking, organizing, and submitting invoices, as well as monitoring expenses for both the facilites and events budgets
Create, organize, and distribute credentials for all events
Perform other duties as assigned by the Director of Facilities & Events