Graduate Admissions Evaluator I
About The Position
The Office of Graduate Studies within the Division of Academic Affairs is the central resource for graduate education on our campus. It provides leadership and support for graduate program curriculum development, offers guidance for state regulations and university policy, administers scholarship and fellowship programs for graduate students, provides academic support and services through the Graduate Studies Center in Langsdorf Hall, hosts graduate student events, provides graduate advisor support, and leads graduate student success initiatives. Working closely with campus partners, the office oversees admissions, enrollment, degree progress and graduation to provide comprehensive support for all graduate students. We seek an exceptional individual to join our team as the Graduate Admissions Evaluator I. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.
Requirements
- Completion of a formal training program in academic records evaluation or one year of academic records evaluation experience or any 12-month combination of training and experience related to academic records evaluation.
- Knowledge of the format and interpretation of course records and transcripts of institutions of higher education.
- Knowledge of authenticating course credits and comparing records of differing formats, such as foreign records.
- Knowledge of campus curriculum requirements for majors, minors, terminal degrees, and special program designations.
- Knowledge of the application of campus resource guidelines for making determinations using various criteria.
- Ability to be thorough, consistent, and accurate in the interpretation of records against criteria.
- Ability to comprehend and interpret complex regulations or requirements and to apply them in the evaluation process.
- Ability to maintain resources which document and update criteria.
- Ability to explain criteria and evaluations to others.
- Ability to make accurate records.
- Ability to organize work to meet deadlines.
- Ability to safeguard the confidentiality and security of records.
- A background check (including a criminal records check) must be completed satisfactorily and is required for employment.
Nice To Haves
- Knowledge and experience working with PeopleSoft.
- Understanding of graduate student policies and procedures.
- Equivalent to graduation from an accredited four-year college or university with a bachelor’s degree from an accredited four-year college or university in a job-related field.
Responsibilities
- Under the supervision of the Executive Director of Graduate Studies, the Graduate Admissions Evaluator I works closely with an Evaluator II to apply CSU and university policies to evaluate postbaccalaureate and graduate program applications to CSUF.
- Reviews academic records against criteria for admission, including verification of subject requirements, institutional accreditation, GPA, test scores, and other admission criteria.
- Evaluates applications to verify receipt of all transcripts, test scores, and other required documentation for admission.
- Uses PeopleSoft/CMS to update the grades for the core requirements, GPA, admission decisions, checklist items, registration holds, and admission comments.
- Evaluates international transcripts and researches extensively to determine the acceptability of the institution, coursework, the country’s education structure, conversion of the grading system, calculation of equivalent units and GPA, ability to receipt all required marksheets, degree certifications, translations, and English language proficiency scores.
- Reviews records and admission reports.
- Maintains the security of academic records.
- Interprets campus and CSU admission requirements to individuals or groups.
- Assists with questions from prospective students individually in relation to interpretation and articulation of requirements.
- Assist graduate advisors through admission processing.
- Attend recruitment and orientation events.
- Other duties as assigned.
Benefits
- An array of health plans that include prescription drug coverage
- Dental and Vision coverage
- Income protection benefits including life insurance and disability
- Retirement plan through CalPERS
- Tuition waiver for employees and dependents if eligible
- FlexCash (in lieu of health and dental)
- Employee Assistance Programs
- 15 paid holidays
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
