Graduate Admissions Coordinator, College of Music and Performing Arts

Belmont University•Belmont, CA

6d•Onsite

About The Position

Belmont University is seeking a qualified Graduate Admissions Coordinator for the College of Music and Performing Arts (CMPA). This staff position is responsible for recruiting students for graduate programs, specifically the Master of Music. The role involves building prospect and applicant pools, overseeing recruitment and enrollment management, and collaborating with University Marketing and Public Relations (UMPR) on marketing tactics and materials. The coordinator will represent graduate music programs at recruitment events, lead information sessions, conduct facility tours, and serve as the primary contact for prospective students, guiding them through the application process. A key responsibility includes facilitating the audition process, managing online auditions, and coordinating audition day events. The position also involves communicating admission decisions, scholarship offers, and graduate assistantship assignments, as well as participating in the development of new graduate programs and strategic enrollment planning. Continuous improvement of recruiting and enrollment processes, website maintenance, and collaboration with the Director of Admissions and Enrollment Services division are also essential. This role requires a thorough understanding of graduate music programs, FERPA policies, and proficiency in Microsoft Office and social media platforms. Strong communication, organizational, and interpersonal skills are necessary to work effectively with diverse constituencies in a fast-paced environment. The selected candidate will also be responsible for handling confidential information, gathering data for reports, and working collaboratively across campus.

Requirements

Must be able to develop a thorough understanding of the features and requirements of all graduate music programs at Belmont, including entrance requirements, audition requirements, graduation requirements, transfer credit acceptance policies and all other provisions of the university catalog pertinent to the programs.
Must possess an understanding and compliance with FERPA privacy policies.
Must have a working knowledge of Microsoft Office programs (Outlook, Word, Excel, and PowerPoint), major social media platforms and internet navigation.
Must have strong written and oral communication skills; an ability to create, compose and edit written materials.
Must be able to work independently and self-manage; able to make administrative/procedural decisions and judgments; and possess strong organizational and prioritizing ability.
Must possess strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Must have experience working in a fast-paced environment and the ability to respond to high-pressure situations.
An ability to thrive in an environment of hard work.
An ability to handle confidential financial and personal information.
An ability to gather data, compile information, and prepare reports.
An ability to work collaboratively across campus.
An ability to work effectively with a wide range of constituencies in a diverse community.
Must possess a current valid driver’s license and be able to pass a driving record check.
The selected candidate will be required to complete a background check satisfactory to the University.

Nice To Haves

Experience using CRM platforms like Slate, preferred.
Previous private college experience in admissions preferred.
Preference for a candidate with a marketing, public relations, or communications background (academic or professional).
Must possess interest in the performing arts.

Responsibilities

Recruit students for the College of Music and Performing Arts (CMPA) for graduate programs of study in the Master of Music.
Build prospect and applicant pools for graduate programs to enable each program to meet enrollment goals.
Generate marketing tactics and materials in collaboration with University Marketing and Public Relations (UMPR).
Represent graduate music programs in both on-campus and off-campus recruitment events.
Schedule and lead regularly scheduled information sessions.
Lead tours of CMPA facilities when prospective students visit campus.
Connect students with faculty in their area of interest for ongoing conversation.
Serve as back up to the undergraduate coordinator for campus visits and tours.
Serve as the primary contact for prospective students, providing counsel about program requirements and the application process.
Answer inquiries from prospective students with timely follow-up, developing an ongoing rapport to encourage application and enrollment.
Assist prospective students in getting their applications started, submitted, and completed.
Create and maintain digital files and a master list of all auditioning students.
Facilitate the audition process for all students including the pre-screening process, live auditions, and video submissions.
Manage the online auditions for all graduate and undergraduate students through Acceptd.
Schedule and coordinate all Graduate Audition Day events including the Welcome Session, Campus Tour, rehearsals, and live auditions.
Notify students of admission decisions, communicate next steps and store admission documents in the university’s system.
Connect admitted students with faculty in their area to help drive enrollment.
Help determine and communicate scholarship offers and graduate assistantship assignments in conjunction with CMPA faculty and staff for all admitted students.
Develop and implement the enrollment strategy for the College of Music and Performing Arts.
Participate with the Dean in developing new graduate programs and provide input from interactions with prospects and students on new initiatives.
Assist in the development and implementation of a strategic plan of marketing and recruitment for each graduate program in collaboration with University Marketing and Public Relations (UMPR).
Maintain and update strategic plans based on changes and variances.
Plan and execute new student welcome events.
Continuously improve the graduate recruiting and enrollment processes.
Work in regular collaboration with Director of Admissions and the University’s Enrollment Services division to ensure compliance with the University’s existing inquiry and applicant data protocols, CRM system, and other applicable processes and procedures.
Participate in meetings, appropriate curriculum committees, and projects as determined by the Dean of the College of Music and Performing Arts, and the Dean of Enrollment.
Assist in the maintenance and continuous improvement of program websites.