Graduate Administrator

University of Toronto • Toronto, ON

8d • Onsite

About The Position

The Faculty of Arts & Science at the University of Toronto is a comprehensive and diverse academic division, excelling in teaching and research across humanities, sciences, and social sciences. It comprises 29 departments, seven colleges, and 46 interdisciplinary centers, institutes, and programs, valuing curiosity, innovative thinking, and collaboration. The Department of Anthropology, a part of this Faculty, focuses on the unity and diversity of humanity, culture, and society from a comparative and global perspective. It is known for its distinguished anthropologists and international research, exploring human experience in social, cultural, and evolutionary contexts. The Graduate Administrator, under the general direction of the Graduate Chair and Associate Chair, Graduate, is responsible for overseeing the Anthropology Graduate Office.

Requirements

• Bachelor's Degree or acceptable combination of equivalent experience
• Minimum four (4) years’ of relevant experience in a university environment with extensive knowledge of the University with emphasis on the Faculty of Arts and Science graduate academic guidelines, policies and procedures or other related procedures
• Experience counselling students with relevant academic guidelines and procedures and providing relevant information
• Experience providing senior administrative support for the Graduate office, including coordinating scholarships & fellowships to the School of Graduate Studies, administering the appointments and postings of Teaching Assistant positions
• Experience working with University of Toronto, School of Graduate Studies, and Faculty of Arts and Science guidelines and procedures
• Experience developing and maintaining statistical data and reports
• Experience providing administrative support to committees
• Experience developing and maintaining records and file
• Proficiency with current university student information system (ROSI) or similar system and familiarity with HRIS
• Demonstrated advanced skills in MS Office including Word and Excel
• Demonstrated experience with using web-based applications, databases and editing web pages
• Excellent oral and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organization, analytical and problem solving skills
• Demonstrated ability to interpret and apply procedures and practices
• Ability to demonstrate tact, diplomacy and discretion; ability to work well independently; good judgement and initiative

Responsibilities

• Advising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's background
• Advising on the appropriateness, precedents and process for petitions and appeals, and suggesting alternative course of action as necessary
• Analyzing and making recommendations on award funding allocation
• Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines
• Analyzing statistical information to inform enrollment projections and planning
• Analyzing course enrolment and waitlisted numbers to identify need for additional lecture sections
• Delivering student recruitment presentations
• Interpreting guidelines to determine the eligibility of graduate students for teaching assistantships

What This Job Offers

• Job Type: Full-time
• Career Level: Senior