Graduate Administrative Assistant - Texas Inventionworks, Cockrell School of Engineering
About The Position
The Cockrell School of Engineering at The University of Texas at Austin is a leading institution in technology innovation and engineering education. Texas Inventionworks (TIW), housed within the Cockrell School, is a hands-on educational program, fabrication resource, and innovation hub dedicated to fostering exploration, collaboration, and problem-solving among students. TIW operates extensive lab space with various fabrication capabilities and is staffed by professional and student employees who create a collaborative learning environment for approximately 3,500 students annually. The vision of TIW is to be a design, fabrication, and innovation ecosystem at UT Austin that empowers students from all backgrounds to learn, collaborate, build, and invent together.
Requirements
- Currently enrolled as a graduate student at the University of Texas at Austin
- Clear and positive communication skills
- Ability to work both independently and collaboratively
- Responsible, dependable, and punctual
- Strong attention to detail
- Proficiency with Microsoft Excel for data entry, tracking, and reporting
- Curiosity and resourcefulness, with a willingness to learn new tools and workflows.
Nice To Haves
- A valid Texas driver's license and acceptable driving record
- Experience with Monday.com or similar project and workflow management platforms
- Experience with Shopify or similar inventory and point-of-sale systems
- Experience working with students in an educational or university environment
- Interest in or experience with academic makerspaces, including familiarity with hand tools, 3D printers, sewing equipment, laser cutters, or similar fabrication tools
Responsibilities
- Support purchasing workflows, including order tracking, vendor communication, and shipment receiving and distribution
- Manage inventory for the internal materials store, including stock levels, pricing, and product listings
- Operate and maintain the materials store point-of-sale system
- Coordinate communications between students, staff, and faculty
- Support outreach efforts and connect students and campus partners with TIW resources
- Other functions as assigned
- Support coordination of facilities access, workspace assignments, and storage spaces
- Track tasks and projects and contribute to building workflows using work process management software.
- Support calendar management and event coordination
Benefits
- Flexible scheduling to support academic commitments
- Opportunities for expanded responsibilities and professional development
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
