Graduate Academic Services Coordinator

Montana State University, Inc • Bozeman, MT

49d

About The Position

The Jake Jabs College of Business & Entrepreneurship offers a B.S. in Business with options in Accounting, Finance, Management, and Marketing, a B.S. in Hospitality Management - Hospitality Business, and two master's degrees in Professional Accountancy and Innovation & Management. The College has about 27 tenure-track faculty that are augmented by an experienced group of professionally qualified faculty. Faculty and staff members enjoy a highly collegial environment and are committed to excellence in business education. The combination of a positive professional work environment and outstanding recreational opportunities offers a uniquely satisfying lifestyle.Montana State University values all perspectives and is committed to continually supporting, promoting, and building a whole community, which includes people of many backgrounds. We hope to attract applicants who can engage in a University community and have demonstrated ability in helping students from all backgrounds to succeed.

Requirements

• Two years of post-secondary education and two years of full-time administrative experience-preferably involving public relations or customer service-or an equivalent combination of relevant education, experience, and knowledge.
• Excellent organizational and time management skills.
• Demonstrated competence using personal computers and software, including word processing, spreadsheets, electronic calendars and email. Microsoft Office Suite is preferred.

Nice To Haves

• Bachelor's degree.
• Experience working with college students.
• Experience with graduate education, student recruitment, retention, advising, and/or student success efforts in a higher education setting.
• Experience working with enrollment and degree auditing software, such as DegreeWorks, CatCourse, Banner, MyInfo and/or relational database.
• Knowledge of MSU student related policies and procedures.

Responsibilities

• Provide administrative support to Jabs graduate program directors, including assisting with admission applications, submission of forms (programs of study, petitions to reserve, applications for graduation, etc.), GTAs, accounting tutoring center (etc.).
• Support recruitment and retention efforts for Jabs graduate programs by coordinating logistics for recruiting activities (e.g., preparing materials, attending recruiting fairs as assigned, responding to initial inquiries from prospective students, and assisting with outreach to MSU undergraduate students).
• Assist with maintaining academic program materials, including updates to Jabs-related webpages, brochures, and student resources in coordination with Jabs staff and University Communications. Send out communications to students as directed.
• Support external engagement activities by helping coordinate meetings and events with Bozeman community partners aimed at raising awareness of graduate programs and supporting enrollment efforts.
• Provide administrative support to Jabs Global Campus director to grow and improve study abroad opportunities for business students.
• Serve as a liaison between the College and MSU Registrar's Office, Admissions Office, Advising Commons, Disabled Student Services, Office of International Programs, University Communications, MSU Graduate School, etc.
• Support student success efforts by working closely with graduate program directors, faculty, advisors, and staff to communicate procedures for registration and graduation and help refer students to appropriate campus resources.
• Serve as a collaborative Jabs team member, including cross-training with undergraduate academic services coordinator, supporting other Jabs programs as needed, meeting with prospective students, reception desk coverage, and other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Industry: Educational Services
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees