Government Receivables & Collections Supervisor

Volunteers of American Greater New York•New York, NY

3d•Hybrid

About The Position

The Government Receivables and Collections Supervisor is responsible for overseeing all aspects of government receivables, ensuring timely and accurate submission of invoices, tracking funder-related matters, and optimizing VOA-GNY’s cash position. This role requires proactive coordination with internal teams, direct communication with funders, and leadership in weekly cash flow analysis.

Requirements

Bachelor’s degree required; Accounting/Finance major preferred.
Minimum five years of experience in NYC or NYS government receivables, collections, or contract billing in a not-for-profit or multi-governmental contract environment.
Strong analytical, communication, and interpersonal skills.
Experience with billing modules and funder-specific systems.
Advanced proficiency in Excel/Word; familiarity with PC-based accounting systems.
Ability to manage multiple projects under tight deadlines.
Experience with cash flow analysis and financial reporting.

Responsibilities

Track all government receivables and coordinate with internal departments to ensure invoices are submitted in accordance with government funder deadlines.
Analyze trends in payment delays, denials, or funding reductions across funders and contracts.
Investigate and resolve any roadblocks that may prevent the collection of receivables, escalating matters to executive leadership when necessary.
Develop expertise in the billing modules used by each funder and ensure compliance with their requirements.
Connect regularly with funders to inquire about payment status and maintain strong working relationships.
Reconcile government receivables to the general ledger in collaboration with the finance team and investigate and resolve discrepancies.
Ensure receivable balances accurately reflect billed, collected, and outstanding amounts in preparation for audits, close processes, and funder reviews.
Provide up-to-date receivables and collections information to executive leadership, including status updates and recommendations.
Track all funder-related matters, including budgets, budget modifications, subcontractor submissions, and approvals, to ensure proper billing and maximize cash flow.
Lead and update the weekly cash flow analysis by inputting actual and anticipated collections over a projected 15-week period.
Collaborate with finance, program, and other administrative teams to optimize VOA-GNY’s cash position.
Maintain a comprehensive tracker of all government contracts, including contract amounts and terms, to provide clear understanding of potential exposure and risks associated with government-related activities.
Maintain and review funder budgets in accordance with funder-required documentation, ensuring compliance and consistency across all submissions.
Prepare and submit supporting documentation for audits and funder reviews as needed.