GOVERNMENT OPERATIONS CONSULTANT III - 37021019

State of Florida • Tallahassee, FL

2d • Onsite

About The Position

GOVERNMENT OPERATIONS CONSULTANT III (37021019)

State Revolving Fund Management Program
Division of Water Restoration Assistance (DWRA)

This position recommends operation policies and assists in the establishment of procedures, as required, to implement negotiation of technical private and governmental financial assistance agreements and amendments. Provides daily consultation and assistance to management and staff in the management and operation of the production of financial assistance agreements and amendments. Work includes interacting with financial advisors and government administrators; evaluating debt obligations, credit worthiness and interlocal agreements of applicants; assuring compliance with state and federal laws and regulations; determining allowable project costs; preparing amortization schedules; evaluating financial assistance application and agreement documents; and reviewing revisions of standard form documents. This position acts as backup for procurement of construction contractors and executed construction contract documents for compliance with appropriate financial assistance program requirements. Calculates for each contract, amount allowable, reviews documentation for compliance with program directives and federal requirements. The incumbent will be required to work 40-hour work weeks, Monday through Friday, and be present for work between the core hours of 9AM – 3PM on site at your workstation.

Acts as backup for procurement of construction contractors and executed construction contract documents for compliance with appropriate financial assistance program requirements. Calculates, for each contract, amount allowable; reviews Disadvantaged Business Entity (DBE) documentation for compliance with program directives and federal requirements for DBE participation. Prepares and submits DBE reports to the Environmental Protection Agency. Formulates recommendations to solve problems related to project sponsor compliance with procurement reviews and compliance. Consults with local government representatives and their consultants on construction contract issues; advises them on program rules and policies. Prepares federal reports and submits them timely.

This is an advanced level position that will conduct organizational studies and evaluations on office procedures providing technical assistance and developing procedures to assist the program to operate more efficiently and effectively.

Reviews financial assistance disbursement/repayment requests. This includes reviewing requests for mathematical accuracy, proper documentation of costs, compliance with program regulations and agreements, preparing disbursement/payment authorizations forms, and maintaining disbursement spreadsheets for individual projects. Uses spreadsheet software and database to complete disbursements. Prepares and compiles correspondence and memoranda, and maintains files in OCULUS. Stays abreast of changes in policies and procedures.

Act as a backup for SRF loan repayments that can include invoicing and posting of payments for loans. Includes assisting in reconciliation of accounts in Flair and interest rate calculations.

Assists in interacting with financial advisors, bond counsels and government administrators; evaluating debt obligations, credit worthiness and interlocal agreements of applicants; assuring compliance with state and federal laws and regulations; determining allowable project costs; preparing amortization schedules; evaluating financial assistance application and agreement documents; and reviewing revisions of standard form documents.

Responds to requests from auditors and sponsors for financial statements for auditors. Acts as grant manager for assigned projects. Reviews documents for assigned grant projects to ensure compliance with state requirements. Consults with state officials and their consultants on grant issues; advises them on grant policies and procedures. Reviews and approves requests for reimbursement and ensures all deliverables are received. Acts as backup for posting repayments and disbursements to the database.

Provides technical assistance for projects requiring section expertise, as assigned by supervisor, and performs other related duties.

Requirements

• Knowledge of methods of compiling, organizing, and analyzing data
• Knowledge of problem-solving techniques
• Knowledge of research techniques
• Ability to compile, organize and analyze data
• Ability to utilize problem-solving techniques
• Ability to analyze programs and proposed projects
• Ability to prepare reports and records
• Ability to plan, organize and coordinate work assignments
• Ability to communicate effectively
• Ability to establish and maintain effective working relationships with others
• Skilled in professional use of Microsoft Office applications, particularly Word and Excel.
• Valid driver’s license.
• At least 4 years of verifiable related experience. Post-secondary degrees may be used as an alternative for the required years of experience on a year-for-year basis. A credential evaluation report from an approved agency must be submitted along with all foreign degrees.

Nice To Haves

• Knowledge of Microsoft Word and Excel
• Knowledge of preparing Grants or Loan Agreements
• Knowledge of reviewing invoices and processing disbursements
• Knowledge of Databases
• Excellent communication and people skills.
• Excellent organization and time management skills.

Responsibilities

• Recommends operation policies and assists in the establishment of procedures, as required, to implement negotiation of technical private and governmental financial assistance agreements and amendments.
• Provides daily consultation and assistance to management and staff in the management and operation of the production of financial assistance agreements and amendments.
• Acts as backup for procurement of construction contractors and executed construction contract documents for compliance with appropriate financial assistance program requirements.
• Calculates, for each contract, amount allowable; reviews Disadvantaged Business Entity (DBE) documentation for compliance with program directives and federal requirements for DBE participation.
• Prepares and submits DBE reports to the Environmental Protection Agency.
• Formulates recommendations to solve problems related to project sponsor compliance with procurement reviews and compliance.
• Consults with local government representatives and their consultants on construction contract issues; advises them on program rules and policies.
• Prepares federal reports and submits them timely.
• Conduct organizational studies and evaluations on office procedures providing technical assistance and developing procedures to assist the program to operate more efficiently and effectively.
• Reviews financial assistance disbursement/repayment requests.
• Act as a backup for SRF loan repayments that can include invoicing and posting of payments for loans.
• Assists in interacting with financial advisors, bond counsels and government administrators
• Acts as grant manager for assigned projects.
• Provides technical assistance for projects requiring section expertise, as assigned by supervisor, and performs other related duties.

Benefits

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Tuition waivers;
• Total Compensation Estimator Tool
• And more!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed