GOVERNMENT OPERATIONS CONSULTANT III - 64007218

State of Florida • Tallahassee, FL

1d • Onsite

About The Position

This is a highly responsible professional position in the Directors Office for The Division of Disease Control and Health Protection. This position provides budget and fiscal oversight for bureaus activities, implements business management practices, and evaluates productivity and performance of the bureau's programs. This position works closely with the fiscal teams and bureau, chiefs for the director’s office.

Be one of the primary contacts for the Division for Finance and accounting, Office of Budget and Revenue Management (OBRM) by serving as liaison to resolve deficit discrepancies by reviewing state accounts daily. Submit program corrections for processing regarding expenditure errors and budget adjustments. Review and complete Director's Office spending plan by analyzing expenditures to ensure spending meets OBRM requirements

Monitors contractor and service requisitions to ensure payments are process correctly according to line item as entered in AOD system to minimize reversions. Review all purchase requisitions for cash balances to ensure proper management of fiscal resources is not exceeded. Confers with vendors and/or program staff to identify problems and improvements regarding hours changes to IT and service requisitions. Incumbent will also prepare, execute, and submit invoice payment for requisitions up to and over $1,000,000.00 as requested by division programs. Analyze encumbrance report and work with budget staff for solutions of overspending of allocations. Ensures prompt payments of invoices are process timely per Florida Statute (FS) 215.44, DOHP 56-29-18 and Florida Administrative Code (F.A.C). Rule 691-24-002. Those not processed timely will be reported to supervisor whether fault is contract manager or vendor.

Provide rudimentary advice and support as needed upon program requests when applicable and approved by supervisor. Keep the supervisor and division administrator informed of payment issues, and budget problems, this includes ensuring supervisor is added on all email correspondence. Analyze monthly encumbrance report and work with program staff to ensure invoices are received per SOW timeframe and contact contract manager for solution of not received invoices.

Perform other duties as assigned.

Requirements

• Knowledge of evaluation and quality management principles
• Skilled in Microsoft Office suite of tools flowcharts, organizational charts, budget and revenue management reports, spending plans, principles and methods of state budget and accounting
• Ability to establish and maintain effective working relationships, to communicate effectively in writing/ verbally, to analyze data and Interpret finding problems solving, adapt to changing process
• Experience with encumbrance reports.
• Experience paying vendor contractor invoices through the AOD system.

Nice To Haves

• Experience applying Florida Statute (FS) 215.44, and Florida Administrative Code (F.A.C.) 691-24-002.
• Experience with state accounts.

Responsibilities

• Provides budget and fiscal oversight for bureaus activities
• Implements business management practices
• Evaluates productivity and performance of the bureau's programs
• Serves as liaison to resolve deficit discrepancies by reviewing state accounts daily
• Submit program corrections for processing regarding expenditure errors and budget adjustments
• Review and complete Director's Office spending plan by analyzing expenditures to ensure spending meets OBRM requirements
• Monitors contractor and service requisitions to ensure payments are process correctly according to line item as entered in AOD system to minimize reversions
• Review all purchase requisitions for cash balances to ensure proper management of fiscal resources is not exceeded
• Confers with vendors and/or program staff to identify problems and improvements regarding hours changes to IT and service requisitions
• Prepare, execute, and submit invoice payment for requisitions up to and over $1,000,000.00 as requested by division programs
• Analyze encumbrance report and work with budget staff for solutions of overspending of allocations
• Ensures prompt payments of invoices are process timely per Florida Statute (FS) 215.44, DOHP 56-29-18 and Florida Administrative Code (F.A.C). Rule 691-24-002
• Provide rudimentary advice and support as needed upon program requests when applicable and approved by supervisor
• Keep the supervisor and division administrator informed of payment issues, and budget problems
• Analyze monthly encumbrance report and work with program staff to ensure invoices are received per SOW timeframe and contact contract manager for solution of not received invoices
• Perform other duties as assigned

Benefits

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions
• Flexible Spending Accounts;
• Tuition waivers;

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed