Government Contracts Billing Specialist (Part-Time)
About The Position
Anthos|Home is seeking a detail-oriented Government Contracts Billing Specialist to support invoicing, payment tracking, and revenue reconciliation across a portfolio of government-funded programs. This role is ideal for an accounting clerk, billing specialist, accounts receivable professional, or finance administrator who enjoys working with data, maintaining organized records, and ensuring invoices and payments are processed accurately and on time. The Government Contracts Billing Specialist will be reporting to the Director of Finance & Administration. In this role, the Specialist will manage billing activities for contracts and programs funded through agencies such as HUD, New York State OTDA, NYC HRA, Medicaid-funded Social Care Network services, and other government funding sources. Responsibilities include preparing invoices, tracking submission deadlines, monitoring payments received, reconciling revenue, researching discrepancies, and maintaining accurate billing records. This role requires fluency in both Spanish and English (written and verbal), as the Specialist will engage a diverse set of communities across New York City. This is a part-time position averaging approximately 20 hours per week. Employees are expected to maintain a consistent schedule of approximately 10 core hours each week to support collaboration. The remaining hours may be worked flexibly during typical business hours (i.e., Monday through Friday 8 AM-6 PM) based on employee preference and workload requirements in consideration of operational needs. This position is predominantly remote with occasional in-person meetings as needed.
Requirements
- 2+ Years in an Accounting Clerk/Billing Associate based role, or an associate’s degree in accounting or a similar field with 1+ years relevant experience.
- Proven experience in working under deadlines and handling multiple priorities.
- Bilingual in English/Spanish
- Working knowledge of Excel or similar software.
Nice To Haves
- Experience in billing, accounts receivable, accounting support, bookkeeping, or finance administration.
- Experience invoicing government agencies, nonprofit funders, healthcare payers, or managed care organizations.
- Tech-savvy and quick to learn new tools and systems; Strong Excel skills, including formulas, lookups, filtering, and reconciliation tracking.
- Exceptional attention to detail and organizational skills.
- Ability to manage multiple deadlines and work independently in a remote environment.
- Familiarity with Medicaid billing, government contracts, grants, or reimbursement-based funding is a plus.
Responsibilities
- Prepare and submit invoices for government-funded contracts and programs.
- Track billing deadlines, submission requirements, and payment due dates.
- Monitor invoice status and follow up on outstanding payments.
- Reconcile payments received to invoices submitted and investigate discrepancies.
- Maintain billing trackers and accounts receivable records in Excel and other systems.
- Support Medicaid billing and reimbursement activities, including claim tracking and reconciliation.
- Coordinate with program and finance staff to obtain required supporting documentation.
- Maintain organized records to support audits, contract monitoring, and compliance reviews.
- Prepare regular reports on invoicing activity, collections, outstanding balances, and revenue trends.
- Identify opportunities to improve billing processes, accuracy, and collection timelines.
Benefits
- Full benefits eligibility begins at 30 hours per week. At 15 to 25 hours per week, this role is not currently eligible for the full benefits package, though there may be potential for hours to grow over time.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
