Governance & Executive Support Coordinator

VNA of the Treasure Coast•Vero Beach, FL

1d•Hybrid

About The Position

Provides highly organized, technology-enabled administrative and governance support to the organization’s Boards of Directors and committees. Coordinates meetings, governance records, communications, documentation, and follow-up activities to ensure Board and committee operations are accurate, timely, confidential, and professionally managed. Uses sound judgment, strong technology proficiency, and attention to detail when supporting executive and governance activities.

Requirements

High school diploma or equivalent required
Minimum of two years of progressively responsible administrative, executive support, governance, or related experience.
Demonstrated technology proficiency and ability to learn and effectively use new systems.
Equivalent combinations of relevant education and experience may be considered.
This position requires screening through the Care Provider Background Screening Clearinghouse.

Nice To Haves

Associate degree or additional education in business administration, organizational management, communications, or a related field preferred.
Experience supporting executives, Boards of Directors, committees, or senior leadership is strongly preferred.

Responsibilities

Coordinate and facilitate Board of Directors and committee meetings as applicable, under the direction of the Director of Philanthropy.
Coordinate the full administrative lifecycle of meetings, including calendars, meeting logistics, meeting locations, virtual/hybrid technology, agendas, supporting materials, reminders, and distribution of information.
Prepare clear, accurate, and timely minutes for Board and committee meetings, appropriately documenting decisions, actions, and follow-up items.
Maintain complete, accurate, confidential, and appropriately secured electronic and physical governance records, including minutes, bylaws, Articles of Incorporation, resolutions, and other official corporate documentation.
Communicate professionally with Board and committee chairs, members, and organizational leaders regarding meetings, deadlines, materials, decisions, and required follow-up.
Track Board and committee action items and provide appropriate reminders and follow-up to support timely completion.
Coordinate the annual Board meeting and other special governance events, including site and meeting logistics, agenda preparation, communications, materials, and participant coordination.
Maintain accurate Board member records, including contact information, terms and rosters as applicable, attendance, orientation, education, and other governance documentation.
Use organizational technology to prepare and distribute materials, maintain records, coordinate meetings, manage shared information, and improve the efficiency and accuracy of governance and administrative workflows.
Provide administrative and project support, including meeting coordination, document preparation, correspondence, special projects, and other executive-level support as assigned.
Exercise a high degree of discretion, professionalism, and sound judgment when handling confidential Board, executive, financial, quality, risk, personnel, or organizational information.
Attend required meetings, seminars, functions, and mandatory education by established deadlines.