Governance Coordinator

Workforce Solutions Borderplex•El Paso, TX

1d•$21 - $25•Onsite

About The Position

Workforce Solutions Borderplex is one of 28 public workforce development boards in Texas serving the six-county Borderplex region. We are a non-profit opportunity incubator, personalizing the career path and connecting the right people to the right positions. With the tools, programs, and services we provide, we know you can do anything you put your heart into. Our organization and its initiatives have been recognized and awarded by the Texas Workforce Commission for our innovative approach to assisting employers and job seekers. WSB serves in the spirit of community support. What we do is so important, but we don’t do it alone. We serve the regional business community. Our mission is to help them grow stronger so they can create better jobs. We also prepare people to fill those jobs and achieve a sustaining and fulfilling career. WSB exhibits a growth mindset. We seek individuals who buy into this mission and lead by example by being good stewards of our financial resources, work efficiently to stretch our resources, and support the organization and its community partners so we can collectively elevate the regional economy. Our values include transparency, innovation, accountability, research-driven, impact-driven, integrity, collaboration, and empathy. Join this high-performing team and support a thriving regional economy! A Governance Coordinator is a vital corporate officer responsible for ensuring an organization's legal compliance, maintaining accurate official records, and facilitating clear communication between the board of directors and management. They act as the board's governance expert, organizing meetings and managing critical corporate documents. A Governance Coordinator is an essential officer within an organization, tasked with the dual role of managing official records and advising the board of directors on governance and compliance matters. This position is crucial for ensuring that the organization adheres to state and federal laws, thereby maintaining its legal and ethical standing. The Governance Coordinator meticulously documents every board action, ensuring that all records are accurate, up-to-date, and fully compliant with regulatory requirements. Beyond their record-keeping duties, the Governance Coordinator is the board’s go-to expert on legal and governance issues. They provide critical advice to ensure that decisions are made with full awareness of their legal implications. This dual role positions the board secretary at the heart of the organization’s governance, safeguarding its integrity and guiding the board in making informed, legally sound decisions. A Governance Coordinator ensures the organization complies with the Texas Open Meetings Act (OMA) by officially posting meeting notices, maintaining records of votes and deliberations, and overseeing legally mandated open government training.

Requirements

Graduation from an accredited four-year college or university with major coursework in business administration or a related field and experience in governance administration is generally preferred.
Experience and education may be substituted for one another.
High level of accuracy for drafting minutes and maintaining records.
Exceptional verbal and written communication skills to act as an active conduit between the board and stakeholders.
Strong working knowledge of corporate governance practices and relevant statutory laws.
Extensive knowledge of corporate law and governance best practices.
A strong educational background in law, business administration, or a related field is often essential.
Significant experience in corporate governance, legal compliance, or corporate management.
Must stay informed about changes in regulations and best governance practices.
Strong organizational skills, attention to detail, and the ability to moderate and communicate effectively with directors and other stakeholders are critical for success in this role.
Ensures information is complete and accurate; follows up with others to ensure that agreements and commitments have been fulfilled.
Seeks or collects and synthesizes information from a variety of stakeholders and sources in an objective, unbiased manner to reach a conclusion, goal, or judgment, and to enable strategic and leadership decision making.
Plans and organizes work activities; manages several tasks at once.
Adapts quickly to change and easily considers new approaches.
Identifies and understands how internal and external issues (e.g., economic, political, and social trends) impact the work of the organization.
Achieving a standard of excellence with our work processes and outcomes, honoring the organization’s policies and all regulatory requirements
Striving for high customer satisfaction, going out of our way to be helpful and pleasant, making it as easy as possible on the customer rather than our department or the organization.
Balancing listening and talking, speaking, and writing clearly and accurately, influencing others, keeping others informed
Being helpful, respectful, approachable, and team-oriented, cooperating with others, inside and outside the organization, to accomplish objectives to build and maintain mutually beneficial partnerships, leverage information, and achieve results.
Taking ownership of our work, doing what is needed without being asked, following through
Planning ahead, managing time well, being on time, being cost conscious, thinking of better ways to do things
Being receptive to feedback, willing to learn, embracing continuous improvement, and proactively investigating new perspectives, approaches, and behaviors.
Upholds social, ethical, and organizational norms and values; firmly adhere to codes of conduct and ethical principles; behaves consistently and is open, honest, and trustworthy; acts without consideration of personal gain.
Must possess a valid driver’s license and meet requirements to be included as an authorized driver on the Workforce Solutions Borderplex Commercial Package Policy as stipulated by the insurance carrier.
Successful clearance of local and/or state background checks.

Responsibilities

Ensuring that a detailed agenda is physically and digitally posted in accordance with state laws (typically at least 72 hours in advance of a public meeting).
Keeping accurate written minutes or making tape recordings of all open meetings. The minutes must state the subject of each deliberation and record every vote, order, or decision taken.
For lawful closed/executive sessions, the secretary (or designated member) must keep a certified agenda or recording of the proceedings.
Assisting in verifying that all newly elected or appointed board members complete the mandated 1-to-2-hour Open Meetings Act Training within 90 days of taking office.
Serving as the custodian of official board documents and ensuring that all past minutes are available for public inspection under the Texas Public Information Act.
Coordinate board and committee meeting dates, securing locations or virtual meeting platforms.
Collaborate with the board chair and executive staff to prepare and distribute agendas and board packets.
Record, transcribe, and distribute accurate minutes of all board proceedings, noting all actions, motions, and votes.
Plan and organize board meetings. This involves preparing the agenda, coordinating with the board chair and CEO, and ensuring all necessary materials are distributed to directors in advance.
Maintain custody of corporate charters, bylaws, articles of incorporation, and key policy binders.
Ensure the organization adheres to local, state, and federal laws, as well as relevant SEC, stock exchange, or industry-specific regulations.
Assist in the onboarding of new directors, helping them understand their legal and fiduciary duties.
Stay on top of all regulatory changes and ensure the board complies with these updates.
Regularly review and update governance documents and ensure all filings and reports are submitted on time to avoid legal pitfalls.
Safeguard historical records, including past meeting minutes, resolutions, and director rosters.
Provide proper prior notification of directors' and shareholders' meetings as mandated by bylaws.
Manage official communications on behalf of the board.
Maintain accurate records of all board actions and decisions. This includes taking detailed minutes during meetings and ensuring that these records are stored securely and are easily accessible when needed.
Develop a system for clearly and accurately capturing key points, decisions, and action items.
Ensure all board members have timely access to the necessary information. This includes distributing materials before meetings, following up on action items, and keeping lines of communication open between the board and management.