GME Program Coordinator (Jonesboro, AR)

University of Arkansas System•Jonesboro, AR

1d•Onsite

About The Position

We are seeking a dynamic and organized individual to join our team as a Graduate Medical Education (GME) Program Coordinator at UAMS’s Northeast Campus in Jonesboro, AR. This position provides administrative and operational support for a mature, long-standing Family Medicine Residency Program. The GME Program Coordinator will work closely with the program director to ensure compliance with Accreditation Council for Graduate Medical Education (ACGME) standards and program-specific requirements and with the GME office on institutional compliance and operational support. The coordinator will also serve as a liaison between trainees, faculty, staff, hospital administration, and external departments. The ideal candidate is highly organized, detail-oriented, responsive, able to manage competing priorities, and comfortable working with confidential information in a fast-paced academic clinical environment.If you are passionate about medical education and ready to make a difference, we encourage you to apply today.

Requirements

Bachelor's degree in business, education, general liberal arts, or related field plus three (3) years of project management or office coordination experience.
OR
High School diploma/GED plus seven (7) years of project management or office coordination experience.
Strong organizational, communication, and customer service skills.
Proficient with Microsoft Office and electronic scheduling, database, and document management systems.
Ability to manage complex schedules, changing deadlines, and multiple priorities with accuracy.
Demonstrated ability to handle confidential and sensitive information professionally.
Exceptional attention to detail and follow-through.
Professional, clear, and timely written and verbal communication.
Independent judgment, initiative, and problem-solving skills.
Strong project management and time management skills.
Ability to build collaborative working relationships with residents, faculty, staff, applicants, and institutional partners.
Commitment to supporting a respectful, inclusive, and high-quality learning environment.
Proof of legal authority to work in the United States on the first day of employment.

Nice To Haves

Experience in the Graduation Medical Education field.
TAGME Certification

Responsibilities

Coordinate resident, faculty, clinic, call, conference, inpatient, and rotation schedules; communicate schedule changes promptly to all affected stakeholders.
Support resident onboarding, contracts, licensure, credentialing, training verification, evaluations, graduation, and transition-to-practice activities.
Maintain accurate, secure, and confidential resident and program records.
Assist the Program Director with ACGME compliance, accreditation readiness, annual reporting, self-studies, site visits, Program Evaluation Committee activities, and continuous quality-improvement efforts.
Coordinate resident evaluations, faculty evaluations, milestone documentation, work-hour monitoring, conference attendance, procedure logs, and other required educational data.
Organize resident orientation, conferences, faculty meetings, educational events, and graduation activities.
Manage administrative aspects of residency recruitment, including ERAS application processing, applicant communication, interview scheduling, selection committee support, NRMP rank-list preparation, and Match Week activities.
Maintain data in relevant systems, including New Innovations, ACGME WebADS, ERAS, NRMP, GME Track, AAFP, ABFM, AMA FREIDA, and other required platforms.
Prepare reports, correspondence, meeting materials, and program communications.
Coordinate Family Medicine clerkship students and visiting medical students, as assigned.
Update program policies, handbooks, recruitment materials, website content, and other program resources.
Perform other related duties and special projects as assigned by the Residency Program Director or GME leadership.
Works with other Administrators, Little Rock offices, and other Regional Programs to provide and exchange information as needed.
Maintains timely template changes.
Other duties as assigned.