GME Program Administrator

University of Miami•Miami, FL

3d•Onsite

About The Position

The GME Program Administrator oversees and coordinates the daily operations of assigned medical residency or fellowship program(s). The GME Program Administrator supports the program director(s) and residents/fellows by ensuring all administrative tasks are performed to standard to maintain compliance with Accreditation Council for Medical Education (ACGME) requirements. The incumbent establishes relationships with stakeholders to ensure a high level of service delivery.

Requirements

Associate degree in relevant field required
Minimum 4 years of relevant experience required
Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
Teamwork: Ability to work collaboratively with others and contribute to a team environment.
Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Responsibilities

Manage daily administrative operations for one or more medical residency or fellowship programs.
Assists the Program Director(s) (PD) and/or Associate Program Director(s) in developing and maintaining the educational quality of the training programs and ensuring compliance with ACGME accreditation standards and other regulatory requirements.
Coordinates recruitment efforts and ensures compliance with requirements of the National Resident Matching Program (NRMP) Match process, to include scheduling of interviews, updating marketing material, and tracking candidates.
Acts as a liaison for faculty, lecturers, and internal and external stakeholders.
Assists in the preparation of letters of agreement with affiliated programs.
Maintains knowledge of current medical licensure requirements, immigration policies, ACGME accreditation, and institutional requirements.
Maintains learning materials including books, journals, computers, CD-ROM's, and other audio-visual materials.
Ensures the resident management system for the programs is maintained, including updating resident demographic data and resident/fellow schedules, importing program and rotation goals and objectives, tracking conference attendance and vacation/leave schedules, and ensuring timely completion of duty hours reports.
Ensures program information is updated in the Electronic Residency Application Service (ERAS).
Ensures reports are submitted as required by the ACGME, the Graduate Medical Education Committee (GMEC), and other internal/external stakeholders.
Collaborates in the development and implementation of operational policies, procedures, and standards.
Adheres to University and unit-level policies and procedures and safeguards University assets.
Oversee the day-to-day operations of the residency/fellowship program.
Communicate with GME constituents (GME Office, department, faculty, residents/fellows, ACGME, ABMS specialty board) on a regular basis or as needed.
Advise residents/fellows on policies and procedures, including the Residency/Fellowship Position Appointment (RPA/FPA) which outline the terms of resident/fellow appointments, and consult with the GME Office as needed.
Administer the New Innovations Residency Management System for the program, including maintaining resident/fellow demographics data; resident/fellow schedules, importing program and rotation goals and objectives; conferences attendance tracking; and ensuring timely completion of duty hour reports.
Ensure residents/fellows submit case/procedure log data in appropriate systems as required by the RRC (ADS, New Innovations, other).
Advise and consult on issues or inquiries from residents/fellows, faculty, staff and department chairs.
Manage confidential and critical materials, issues and communications. Act as liaison between the Director, Program Coordinators, Program Directors and a full range of internal and external offices and individuals.
Ensures adherence to the program’s policies regarding duty hours and effects of leave on board eligibility.
Evaluate housestaff morale and respond to resident/fellow concerns; consult with Director, GME Office and/or GME counselor as necessary.