Global Payroll Admin

Reformation • Los Angeles, CA

20h • $24 - $31 • Remote

About The Position

The Global Payroll Administrator provides essential day-to-day administrative and processing support for both domestic and international payroll operations. This role is responsible for accurate data entry, timekeeping maintenance, initial auditing, and resolving routine employee payroll inquiries. The Administrator ensures seamless execution of US bi-weekly/weekly payroll, directly coordinates fully managed payrolls in France and the UK, and supports the company's Canadian PEO payroll tasks.

Requirements

• 1–3 years of payroll admin or related experience, preferably with exposure to both hourly/non-exempt workforces and global payroll concepts.
• Prior experience with HRIS/Payroll platforms and digital global payroll environments is preferred.
• Intermediate proficiency in Microsoft Excel (ability to use basic formulas, VLOOKUPs, and sort/filter large datasets securely).
• Basic understanding of US wage and hour laws (overtime, state-specific pay frequencies).
• Understanding the operational differences between fully managed international entities and PEO structures is a plus.
• Exceptional attention to detail, high confidentiality, excellent time management skills with ability to prioritize and multitask based on deadlines, customer-service-oriented approach to solving employee inquiries.

Responsibilities

• Execute precise and timely monthly, bi-weekly, and weekly payroll data entry.
• Monitor hourly timekeeping systems (TAA), following up with managers to resolve missed punches and approval delays.
• Calculate and process authorized off-cycle checks and manual payments.
• Input and process approved bonus payments, ensuring proper tax withholding parameters.
• Audit data entries for Change of Status (COS), new hire profiles, and employee terminations.
• Support the administrative processing of annual compensation data adjustments.
• Support fully managed France and UK operations by participating in the onboarding employees, reviewing and approving Store Manager entries, processing bonuses, submitting payroll, and processing separations.
• Serve as the administrative point of contact for the Professional Employer Organization (PEO), compiling and delivering standardized bonus reports and answering routine questions from the PEO as needed.
• Support Payroll Manager in delivering monthly international reports, track and route Deel invoices for payment.
• Support Payroll in creating and distributing monthly time & attendance reports across Corporate, Retail, Factory, and Distribution Center (DC) locations.
• Support Payroll Manager in generating bi-annual time-off and accrued leave usage reports.
• Monitor, triage, and resolve incoming Tickets (to the company’s ticketing system) regarding payroll, tax changes, and time & attendance.
• Ensure strict adherence to Fair Labor Standards Act (FLSA) guidelines regarding hours worked, overtime calculations, and meal break penalties for non-exempt staff.
• Maintain organized, secure, and compliant digital payroll record retention.
• Support weekly management of payroll mail including filing, tax notice support and state information requests.
• Support the broader People team with seasonal or ad-hoc administrative projects as assigned.

Benefits

• Employer-sponsored private medical, dental, and vision insurance
• Commuter benefits
• Competitive paid time off policies including vacation, sick leave, and company holidays
• Retirement planning support with the option to invest in Environmental Social Governance-aligned funds
• Fertility care support through Carrot, and up to a $5,000 USD reimbursement for related fertility expenses after 1 year of employment
• Donations to community efforts on a yearly basis
• Clothing discount
• Culture events (like our annual Ref Values week and Volunteer Time Off)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed