Global Meetings & Events Senior Associate, Meeting Planning
About The Position
The Global Meetings & Events Senior Associate, Meeting Planning supports complex, high-visibility programs and owns assigned operational workstreams under the Manager’s overall program leadership and sponsor partnership. The role focuses on Cvent registration, attendee-facing event apps, communications, logistics, and onsite support. The Senior Associate keeps deliverables on track, maintains accurate program information, raises risks early, and brings forward practical solutions. Success requires strong organization, discretion, attention to detail, and consistent follow-through. The position supports programs from planning through post-event closeout, including registration and attendee communications, event logistics, onsite services, supplier coordination, budget tracking, compliance, and post-event evaluation. It also contributes to process improvements, automation opportunities, knowledge sharing, and operational continuity. The role requires approximately 30% travel for onsite support, with occasional evening or weekend work based on program needs.
Requirements
- Master’s degree; or bachelor’s degree and 2 years of corporate event management experience; or associate’s degree and 6 years of corporate event management experience; or high school diploma/GED and 8 years of corporate event management experience. Experience is ideally within life sciences or highly regulated industries.
- Experience coordinating multiple workstreams and deadlines with accuracy and attention to detail.
- Initiative, resourcefulness, sound judgment, accountability, and solutions-oriented communication; ability to adapt to changing priorities and collaborate across functions.
- Strong service orientation and discretion.
- Proficiency with Microsoft Office, including Excel and PowerPoint.
- Approximately 30% travel for onsite support, with occasional evening or weekend work based on program needs.
Nice To Haves
- Bachelor’s degree in hospitality, business, communications, event management, or a related field; equivalent experience considered.
- 2–3 years of experience in corporate or agency meeting planning, registration, event operations, or related work.
- Hands-on experience creating online registration sites and attendee-facing event apps; Cvent experience is strongly preferred.
- Experience supporting complex, executive, or high-visibility programs.
- Familiarity with project management tools, virtual or hybrid meeting platforms, and approved AI or automation tools.
Responsibilities
- Support assigned programs from planning through post-event closeout, managing key workstreams and communicating progress, risks, and priorities.
- Maintain timelines, agendas, action logs, and planning materials; coordinate meetings and track follow-up actions.
- Identify challenges and recommend solutions to support successful program delivery.
- Build and maintain Cvent registration sites and event apps.
- Manage registration, attendee communications, event content, agendas, and reporting.
- Monitor attendee data, resolve routine technical issues, and use approved AI and automation tools to improve efficiency.
- Coordinate attendee communications, travel information, accommodations, transportation, and event materials.
- Support onsite registration, check-in, attendee services, and logistics execution.
- Resolve routine issues and escalate complex concerns as needed.
- Collaborate with internal stakeholders, administrative partners, and external suppliers to support seamless event execution.
- Coordinate deliverables across IT, Security, Communications, Finance, Procurement, and Legal.
- Support venue selection activities, site visits, and venue-related planning.
- Track budgets, supplier costs, purchase orders, and event expenses, escalating variances as needed.
- Support invoice processing, reconciliation, and financial documentation.
- Maintain accurate event records and ensure compliance with company policies and applicable regulations.
- Collect attendee feedback and support post-event evaluations.
- Recommend process enhancements, automation opportunities, and best practices to improve event planning and execution.
- Partner with team members to promote knowledge sharing and operational continuity.
Benefits
- Comprehensive employee benefits package
- Retirement and Savings Plan with generous company contributions
- Group medical coverage
- Dental coverage
- Vision coverage
- Life insurance
- Disability insurance
- Flexible spending accounts
- Discretionary annual bonus program, or a sales-based incentive plan for field sales representatives
- Stock-based long-term incentives
- Award-winning time-off plans
- Flexible work models where possible
- Career development opportunities
- Work/life balance
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What This Job Offers
Job Type
Full-time
Career Level
Senior
