Global Meetings & Events Manager, Meeting Planning
About The Position
The Global Meetings & Events Manager leads assigned complex, high-visibility programs from intake through post-event closeout. Reporting to the Associate Director, Meeting Planning, on the Global Meetings Management team, the Manager serves as the primary planning partner for sponsors and is accountable for program strategy, attendee experience, budget, compliance, and execution. The role directs the Senior Associate’s assigned operational workstreams, provides priorities and guidance, and keeps the Associate Director informed of material risks and resource needs. It requires sound judgment and the ability to manage concurrent programs as priorities change. The Manager oversees program planning and delivery, stakeholder and supplier coordination, budgets, registration and event technology, compliance, onsite operations, and post-event improvement. The role involves approximately 30% travel for onsite event support, with occasional evening or weekend work based on program schedules.
Requirements
- Doctorate degree; or a master’s degree and 2 years of corporate event management experience; or a bachelor’s degree and 4 years; or an associate’s degree and 8 years; or a high school diploma/GED and 10 years. Corporate event management experience is ideally within life sciences or highly regulated industries.
- Approximately 30% travel for onsite event support, with occasional evening or weekend work based on program schedules.
Nice To Haves
- Experience in life sciences or another regulated industry, with familiarity with virtual and hybrid meeting platforms and attendee-facing event apps.
- Bachelor’s degree in hospitality, business, communications, event management, or a related field; equivalent experience considered.
- 5+ years of corporate or agency meeting or event planning experience delivering complex, high-visibility programs in a corporate environment.
- Experience managing budgets, forecasts, supplier scopes, invoice review, payment coordination, and post-event reconciliation.
- Proficiency in Cvent and Microsoft Office, with experience using registration and project management tools.
- Strong cross-functional collaboration, stakeholder management, communication, organization, judgment, discretion, and problem-solving skills; experience providing day-to-day direction, coaching, or oversight to planning colleagues.
- Ability to manage competing priorities and lead onsite execution in a fast-paced environment.
Responsibilities
- Lead the planning, execution, and delivery of complex, high-visibility programs and executive events.
- Translate business objectives into actionable plans, timelines, agendas, and operational workstreams.
- Manage multiple programs simultaneously, including priorities, risks, contingencies, and stakeholder expectations.
- Partner with sponsors, senior leaders, and key stakeholders to define objectives and measure success.
- Provide strategic guidance on event design, attendee experience, compliance requirements, and budget management.
- Lead planning meetings, communicate progress, and proactively resolve issues and risks.
- Coordinate cross-functional teams to align logistics, technology, security, legal, and operational requirements.
- Oversee the end-to-end attendee experience, including registration, communications, travel, accommodations, and onsite support.
- Direct onsite event operations, ensuring seamless execution and issue resolution.
- Manage program budgets, forecasts, financial tracking, and reporting.
- Ensure compliance with company policies, legal requirements, and audit standards.
- Identify and mitigate operational, financial, safety, and reputational risks.
- Oversee supplier performance, contracts, invoicing, payment reconciliation, and service delivery.
- Lead registration strategy, event technology implementation, reporting, and data management in Cvent.
- Evaluate and leverage approved event technologies, AI tools, and automation to improve efficiency and attendee experience.
- Partner on venue sourcing, selection, and contract execution.
- Provide guidance and oversight to the Senior Associate, including workload management, coaching, and quality review.
- Drive continuous improvement through post-event analysis, stakeholder feedback, and best-practice implementation.
Benefits
- Retirement and Savings Plan with generous company contributions
- Group medical, dental, and vision coverage
- Life and disability insurance
- Flexible spending accounts
- Discretionary annual bonus program, or a sales-based incentive plan for field sales representatives
- Stock-based long-term incentives
- Award-winning time-off plans
- Flexible work models where possible
- Career development opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
No Education Listed
