Global Creative Strategy Administrator

Warner Bros Discovery Inc•Burbank, CA

46d

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About The Position

Provides support to the EVP, Global Creative Strategy.

Requirements

1-3 years' experience in creative advertising at either a studio or creative agency.
Proficiency in MS Word, Excel, and Outlook required.
Must have knowledge of file set-up, maintenance, filing procedures, basic math, spelling, grammar, punctuation, English usage and report and letter formats.
Must have the ability to communicate effectively and tactfully with persons on all levels, in person and on the telephone.
Must have the ability to pay close attention to detail and understand written and oral instructions.
Must have the ability to organize and schedule work effectively.
Must have the ability to work well under time constraints.
Must be able to handle multiple tasks at once.
Must be able to work in a fast-paced environment.
Must be able to work independently and meet deadlines.
Ability to work overtime and weekends.

Nice To Haves

Strong organizational skills with the ability to track budgets, billing, and vendor negotiations preferred.
Experience coordinating across media, servicing, and legal teams a plus.

Responsibilities

Tracks the creation and development of all applicable trailers, TV/digital spots, print, sizzle reels, marketing materials etc.
Works with all departments in securing materials for the development of all creative content.
Supports EVP and the creative team in liaising between filmmakers and their production/editorial staff and inter-department staff and vendors to acquire materials needed to produce campaigns.
Oversees billing on all projects, maintains budgetary systems/logs, produces budget reports, logs PO#'s, processes billing in ICampaign, confirms Goods Receipts, ABL Reports, and tracks all RPOs to ensure billing accuracy and adherence to budget.
Tracks expenses, matches work performed to work billed, and monitors vendors to prevent overcharging.
Keeps a running total of money spent; partners with the EVP to negotiate vendor deals and ensure projects remain within budget.
Researches all available information both within WB and online for our projects. Maintains records of all pertinent information such as: cast/crew contact list, shooting schedule, scripts, relevant agents and publicists; assigns dailies projects and PIX to the creative team and vendors; tracks all relevant publicity/news breaks.
Manages PIX system. Sets up vendors, adds users and ensures they know how to use the system, troubleshoots any issues, creates playlists, and manages content housed on PIX.
Manages an internal asset tracker - Logs and organizes incoming Print & A/V Materials within Shared Folders and Excel Docs to ensure all items are correctly housed and categorized.
Maintains the teams' internal materials calendar to ensure all deadlines are correct and with the correct specs.
Builds and secures campaign Print PDFs through watermarking and password protection for sharing with internal departments, filmmakers, and third-party partners.
Builds and secures A/V links through watermarking and password protection for sharing with internal departments, filmmakers, and third-party partners.
Assists with preparing and organizing creative materials for internal and Filmmaker meetings and presentations.
Handles EVP and creative team's expense reports; submits expenses and keeps track of everything submitted and paid.
Handles EVP and the creative team's scheduling of meetings and managing schedules.
Organizes all pertinent business travel.
Assists in coordinating with media on basic sponsorships and asset alignment.
Assists in distributing print materials for legal clearances and likeness approvals.
Assists in working with Creative Servicing, Legal and Music to confirm all print and AV assets are correct during the finishing process.