Gift Processor

Eastern New Mexico University•Main Campus - Portales, NM

1d•Onsite

About The Position

Under the direction of the Associate Vice President for Advancement and the supervision of the Advancement Services Assistant Director, the Gift Processor is responsible for receiving, recording, and legally acknowledging all charitable contributions to the ENMU Foundation in a timely and accurate manner. The Gift Processor ensures that gifts are processed in accordance with donor intent, Foundation policies, and applicable IRS rules and regulations governing charitable contributions. This position also processes all gift transactions and related accounting entries for the Eastern New Mexico University Business Office and the ENMU Foundation.

Requirements

High school diploma or equivalent certificate
Three (3) years of progressively responsible experience in accounting, bookkeeping, finance, gift processing, or a related field.
Highly organized with the ability to prioritize multiple processing tasks and meet established deadlines
Ability to work collaboratively and effectively in a team environment
Strong attention to detail, accuracy, and thoroughness in completing assigned duties
Ability to maintain a high degree of confidentiality and responsibility regarding ENMU Foundation donor, prospect, and institutional information.
Strong interpersonal, verbal, and written communication skills, with the ability to communicate effectively in person, by telephone, in writing, and through virtual platforms
Proficient mathematical skills and the ability to reconcile, audit, and proof financial data for accuracy
Demonstrated ability to learn, apply, and consistently follow detailed policies, procedures, and business processes.
Proficient with database management platforms and the latest office technologies, including, but not limited to, Banner, CRM Advance, as well as the MS Office Suite, which includes Word, Excel, and Outlook
Knowledge of, or the ability to learn, the mission of the ENMU Foundation and the role of philanthropy in supporting the University's educational mission
Demonstrated initiative and willingness to learn new technologies, systems, and processes
Must pass a pre-employment background check.

Nice To Haves

An associate's degree in accounting, finance, business administration, bookkeeping, or a related field is preferred.

Responsibilities

Process and record gifts daily, including online gifts, electronic funds transfers, third-party platform payments, and Gifts-In-Kind, while meeting established department deadlines
Upload and/or scan supporting documentation regarding the donor, gift, and signed pledge commitments into Web Extender and constituent relationship management (CRM) databases
Balance donated checks, cash, bank drafts, and online charges and run transmittal reports
Track major gifts and outstanding pledges, update records, and produce pledge reminders
Maintain a current gift and pledge processing procedures manual under the supervision of the Assistant Director
Update constituent records, including name and address changes, salutations, deceased status, and other biographical information
Provide accurate, timely, and professional responses to inquiries from internal and external constituencies
Research and verify data to ensure accuracy and compliance with departmental policies and procedures
Protect confidential donor, constituent, and organizational information in electronic and physical formats
Cross-train and maintain documentation to support continuity of operations during absences and peak processing periods
Regular and predictable attendance required
Perform related duties as assigned