Gift Planning Specialist

University of Hawaii Foundation•Honolulu, HI

16h•$55,000 - $60,000•Onsite

About The Position

The Gift Planning Specialist is responsible for ensuring smooth day-to-day operations of the Office of Estate and Gift Planning (“OEGP”) and for supporting the full lifecycle of planned gift commitments and related processes.

Requirements

Bachelor’s degree or equivalent years of progressively responsible experience in corporate, higher education, or non-profit organization
Proficient in Microsoft Word, Excel, Outlook, PowerPoint, mail merge functions, and database and records management
Must be highly organized and detail-oriented
Must be multi-task oriented and able to work under deadline pressures
Ability to work effectively in a large, complex and dynamic organization balancing competing priorities
Professional, self-starter, reliable and team player
Sensitivity to confidential information
Ability to communicate clearly and eloquently in written and spoken form
Ability to work with a diverse community
Ability to manage competing projects
Ability to meet deadlines and maintain self-motivation
Ability to manage and manipulate databases
Must reflect and represent the Foundation’s values: Teamwork, Accountability, Service, Trust, Integrity and Excellence

Responsibilities

Manage gift lifecycle, from proposal creation and submission to allocation and reconciliation with Makana, FPM, and the Monday board, to closure and stewardship.
Assist the AVP in managing real property gifts in compliance with IRS, UHF, and legal requirements, including due diligence, Committee acceptance, documentation, and recordkeeping.
Ensure up-to-date management of OEGP files, data entry in donor database, entering and coordinating task reminders, and maintaining and updating account administrators and support staff.
Oversee the smooth functioning of OEGP to include serving as a welcoming first point of contact with OEGP for all who call or visit, including donors, UH constituents and UHF colleagues.
Maintain an effective prospect management system for the OEGP team, including database updates, proposals, files, and reporting.
Conduct proactive and responsive prospect research with Development and Research colleagues, analyzing background, affinity markers, capacity, interests, and fundraising priorities.
Create and manage an annual stewardship plan for Heritage Society members, including events, personalized communications, recognition, and coordination with Development and Communications partners.
Manage the collection and use of planned gift and donor impact stories for UHF publications and OEGP marketing.
Establish and maintain effective working relationships with a broad constituency within UHF and UH System.
Communicate in writing and/or verbally with high profile internal and external contingents, including UHF and the UH leadership, donors, and supporters.
Relay and resolve routine telephone and email inquiries, establishing and maintaining records.
Coordinate and support meetings, handling scheduling, logistics, agendas, and follow-up.
Coordinate travel schedules, make travel arrangements, and prepare travel briefings for OEGP Team.
Provide financial and administrative support, including forms preparation, expense and reimbursement processes, and assisting the AVP with budget preparation, management, and analysis.
Manage and complete special projects as requested, including research and preparation of communications, correspondence, reports and other materials as required.
Perform additional duties and special projects assigned to support the overall success of OEGP and UHF