Gift Funds Manager

Air Force Academy Foundation•USAF Academy, CO

11d•$60,000 - $64,000•Hybrid

About The Position

This is a civilian position that works for a 501(c)3 non-profit that supports the Air Force Academy. This position does not require military service or graduation from the United States Air Force Academy. The United States Air Force Academy Association & Foundation (“Association & Foundation”) believe strongly that the United States Air Force Academy (“Academy”) is a vital national resource, upholding the invaluable mission of developing leaders of character for our Air Force, Space Force and nation. The Association & Foundation have joined forces to accomplish their complementary missions to actively support these leaders as well as the Academy and its cadets. The core values of the United States Air Force Academy are Integrity First, Service Before Self, and Excellence in All We Do. These same core values guide the Association & Foundation, as well as our boards and staff. The Association & Foundation, in support of the United States Air Force Academy, seek a positive, energetic and detail-oriented professional to serve as the Gift Funds Manager (Manager). This position will reside within the Business Administration Division and reports to the Assistant Director of Gift Funds and Academy Support. The Manager of Gift Funds oversees all aspects of tracking and reporting on gift funds administration from acceptance to closure, assisting with alignment with donor intent, and has oversight of fund usage and the maintenance of gift funds. The Manager serves as the primary expert for gift documentation and restricted fund management. This role partners closely with Finance, Development, Stewardship, and Academy constituents to enable compliant, efficient fund administration and optimize donor funding.

Requirements

Bachelor’s Degree is required
Working knowledge Microsoft Office 365 program suite is required with emphasis in strong Excel skills
An ability to pass a DBIDS Background check for which is required in order to maintain access to the Association & Foundation’s principal offices on the Academy
A valid driver’s license and any related insurance is required
Strong experience with process improvement and data management
Ability to learn new software applications such as Divvy, Financial Edge and Raiser’s Edge
Strong problem solving and critical thinking skills
Excellent customer service aptitude, organization, problem solving and time management skills
Ability to work independently and coordinate several activities at the same time with accuracy and attention to details
Ability to interpret and apply written and verbal guidelines, precedents, and work practices to standardized work situations or specific cases
Work collaboratively with colleagues and USAFA representatives
Ability to work with highly confidential information with absolute discretion

Nice To Haves

Individuals with service in the military, especially the U.S. Air Force, will be given strong consideration

Responsibilities

Understand, uphold, and promote the ethical standards and core values of the Academy, and the Association & Foundation
Learn and understand how the Association & Foundation interacts with the Academy and other Academy-related nonprofit organizations that support various areas of the Academy
Research and analyze fund usage data to maintain donor intent integrity and increase timeliness of donor impact
Write and implement policies and procedures for gift funds management to include collaboration across multiple departments
Assist the Assistant Director with maintaining gift funds management process including analyzing and improving the methods of understanding, tracking and disseminating gift fund information to audiences across multiple organizations
Serves as the primary expert for the organization for all gift funds reporting including monthly tracking of gift funds reporting and fund spending reports
Prepares all Academy gift offers and coordinates the gift funds management meeting
Educates staff and Academy Constituents on gift funds process
Trains new staff on gift processing procedures
Meet with Academy partners and assist in effectively communicating A&F funding processes
Understand Academy priorities and be able to articulate that information to relevant stakeholders within the Association & Foundation
Keep abreast of Air Force, Academy and departmental priorities, programs, personalities, and events
Research gift-in-kind purchases and assist with purchasing as needed for the Academy
Coordinate gift-in-find travel
Perform other duties as they arise