General Services Representative II

Truliant Federal Credit Union•Winston-Salem, NC

12h•Hybrid

About The Position

Under minimal supervision of the Supervisor, Facilities, the General Services Representative is responsible for mailroom operations, shipping/receiving, courier services, dock operations, gym, fleet vehicles, waste management, document shredding, custodial, food vendor and event setup as well as property management initiatives.

Requirements

Must have excellent communication skills in English, both verbal and written
Must have strong interpersonal skills
Must have the ability to define problems and develop solutions
Must have the ability to read, interpret, and understand basic common manuals, e-mails, and general communications
Must be able to work effectively with co-workers and with suppliers, vendors, and contractors for all assignments and work orders
Must be flexible and able to shift resources and priorities as required
Must work required hours and be available during non-work hours as needed, and responds to emergency calls in a timely manner
Must have the ability to understand all business processes within the credit union
Must be detail-oriented, with strong organizational skills
Must be able to work in a general office environment
Must have a valid driver’s license
Must have the ability to work at multiple locations from time to time
Must be able to maintain confidentiality
Must be flexible and able to shift resources and priorities as required
Must be able to complete all assignments with minimal supervision
Should possess a strong commitment to providing excellent service to Truliant’s members
Frequent standing, walking, bending, kneeling, and stooping required
Occasional crouching and crawling required
Must be able to sit at a desk for long periods of time and use a computer
Must be able to moderately lift or move up to 40 pounds and occasionally lift or move up to 60 pounds
Associate’s degree or equivalent experience required
Minimum of two (2) years’ experience in building operations or facilities management, third-party service provider, or as a consultant required

Responsibilities

Performs daily inspections of facilities at corporate headquarters for overall cleanliness as well as preventative maintenance, creating work orders and completing maintenance and repair requests as needed.
Utilizes facilities software programs to ensure that all service requests are completed in a timely fashion and provides regular work order status reports to impacted stakeholders
Cleans all areas of the main facility daily; removes garbage and debris as required.
Coordinates the shredding, recycling, and waste management programs for scheduled vendor pick-up.
Maintains a clean and presentable facility for inspection at all times, to include sweeping, mopping, and dusting as needed, building-wide.
Delivers and/or stocks paper goods, supplies, and coffee stations as needed or requested.
Performs setup and supplies coffee, drinks, snacks, food, and any other needed items for Board Meetings, parties, functions, and/or events held on-site and within the corporate main facility.
Performs company vehicle inspections, including checking for scratches, dents, gas, car washes, tires, DMV inspections, batteries, etc., creating work orders, and completing maintenance and repair requests as needed.
Makes daily trips to the post office for all inbound and outbound US mail; delivers mail to local Branches as needed.
Opens, sorts, and delivers all inbound US mail daily.
Picks up outbound US mail and posts it, charging postage to the appropriate departments each day.
Receives shipments on the loading dock, inspects them, and delivers them to the appropriate department.
Prepares outgoing FedEx packages for shipment to outlying branches daily; tracks incoming FedEx packages using in-house computer software.
Maintains and services Facilities Service equipment, including Mail Mobiles, Meter Machines, FedEx Machines, etc.
Completes name plates for all Credit Union employees (new, changes, etc).
Trains teammates on Facilities Management equipment and software programs to ensure knowledge for day-to-day operations.
Performs month-end reporting, including postage, FedEx, work orders, mail metering, and inspection logs, etc.
Assists with overseeing gym policies, procedures, and maintenance at corporate headquarters.
Assists Facilities Management areas as needed on a day-to-day basis, including: Moving or rearranging workstation or office furniture. Picking up furniture items from the warehouse. Moving equipment such as data processing machinery or ATM’s. Cleaning up building grounds. Placing service calls to vendors and supervising work.
Assists with other tasks and projects as assigned