CSJ General Office Support Worker
About The Position
Reporting directly to the Manager, Healthy Child Development, the General Office Support Worker will be providing administrative support to our school age offices in Prince George. This role involves providing general administrative support to Summer Club programs, working closely with School Age Supervisors. The worker will support two School Age Supervisors with daily operational and administrative tasks, including printing, copying, and preparation of program materials and documents. Key responsibilities include ensuring registration information is accurate and up to date, organizing and maintaining program files, registration records, and attendance tracking systems. The role also involves supporting communication with families, assisting in preparing weekly program materials, and maintaining accurate records in accordance with YMCA policies and licensing requirements. Additionally, the General Office Support Worker will support the coordination of weekly pre-planned field trips, help manage inventory of supplies and equipment, and ensure office and storage areas are clean, safe, and well-organized. The position provides additional support during busy program times, transitions, and special events, and assists with September program start-up activities. The worker is expected to uphold YMCA values, policies, and confidentiality standards.
Requirements
- Previous administrative experience an asset
- Demonstrate a high level of organizational and administrative skills
- Exhibit exceptional customer service skills coupled with cultural sensitivity
- Excel in maintaining process and detail orientation while adeptly managing multiple tasks
- Proficient in utilizing Microsoft Office tools such as Excel, Word, and Outlook
- Demonstrate excellent verbal and written communication skills
- Capable of working both independently and collaboratively in a team environment
- Proactively take initiative and manage time effectively in a fast-paced, dynamic setting
- Prioritize workload with precision, showcasing impeccable organizational skills and attention to detail
- Possess analytical and problem-solving acumen
- Successful candidate will be required to provide 3 satisfactory references
- Successful candidates will be required to provide a current and satisfactory Criminal Record check with a Vulnerable sector search issued no later than six (6) months preceding the start date
- Job requirement as per the Canada Summer Jobs funding requirements
Responsibilities
- Provide general administrative support to Summer Club programs, working closely with School Age Supervisors
- Support two School Age Supervisors with daily operational and administrative tasks
- Assist with printing, copying, and preparation of program materials and documents
- Ensure registration information is accurate and up to date; follow up to obtain any missing details
- Organize and maintain program files, registration records, and attendance tracking systems
- Support communication with families, including emails, information package distribution, and weekly newsletters
- Assist in preparing weekly program materials aligned with planned themes
- Maintain accurate records in accordance with YMCA policies and licensing requirements
- Support coordination of weekly pre-planned field trips, including permission forms, attendance lists, and logistics
- Help manage inventory of supplies and equipment
- Ensure office and storage areas are clean, safe, and well-organized
- Provide additional support during busy program times, transitions, and special events
- Assist with September program start-up, including registration organization, classroom setup, and materials preparation
- Uphold YMCA values, policies, and confidentiality standards
Benefits
- Competitive vacation and paid sick time
- Free YMCA Gym Membership+ Y@Home
- Generous employer-matched pension plan
- Eligibility for Extended Medical and Dental Benefits
- Training and Professional Development Opportunities
- Extensive Employee assistance program
- Reduced childcare rates and priority placement for YMCA Staff
- Be part of a charitable organization that positively impacts the community
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
