General Affairs Specialist

HSBMA LLC•Kingston, GA

3d•Onsite

About The Position

The General Affairs Team is responsible for coordinating and providing a wide range of administrative functions and event plans. This role involves managing general office administrative tasks, vendor relationships, and other necessary duties to meet organizational objectives. The position requires a proactive approach to problem-solving, excellent communication skills, and the ability to work independently and collaboratively.

Requirements

Bachelor's degree or equivalent practical experience
3+ years of relevant experience in manufacturing industries (preferred)
Excellent written and verbal communication skills for presenting findings and recommendations
Solid technical proficiency in MS Excel, PowerPoint, etc.
Organize, host, and/or participate in conference calls with the project team, often across multiple time zones
Knowledge of facilities management principles, including space planning, maintenance, and safety regulations
Effectively prioritize and execute task in high-pressure environment
Confident working independently, able to get to grips with new areas of work
Ability to balance with deadlines- based projects
Build cross- functional relationships within and outside the organization and collaborate to achieve organizational goals through good communication and informing sharing
Strong understanding of the need for discretion in handling sensitive information and the judgement to know what can/must be share and with whom, and what should not
A personal style that enables relationships of confidence and trust to build quickly with most stakeholders

Responsibilities

Analyze budgeting, financial reporting, and billing processes.
Implement all necessary policies & procedures related to office and corporate programs.
Research vendors for office supplies, equipment, facility management, and outsourcing services.
Coordinate repairs, renovation, layout change activities, company events, and lead office space plans.
Assign tasks, provide guidance, and evaluate performance as appropriate. Foster a collaborative and efficient work environment.
Operate all administrative functions within the company and conduct/monitor following established procurement protocols.
Coordinate and organize company events, meetings, moving and conferences (e.g. moving office furniture, packing files, etc.).
Maintain supplies inventory by checking stock to determine inventory level of office supplies; anticipating needed supplies; placing and expediting order for supplies.
Address employee inquiries and concerns about office general affairs matters.
Manage the relationship with office service vendors, evaluate their performance, and make recommendations as appropriate.
Provide high quality work by ensuring accuracy and seeking to continuously improve our process and platforms by embracing new and better ways of doing things.
Serves as backup to other administrative task and performs other duties as assigned.