Garage Associate

Ben E. Keith•Gainesville, FL

8d•Onsite

About The Position

The Garage Associate will provide clerical assistance, be responsible for organization and inventory of parts, running of parts, light mechanical duties, fueling, washing of trucks, and garage sanitation duties. The role requires ensuring assigned duties are accomplished accurately and in a timely fashion, following up on all open items for timely resolution, keeping the manager/supervisor informed of any issues that could affect business, and maintaining a complete and accurate account of assigned reports. The associate will also perform other tasks as occasionally required by the needs of the business and as requested by the manager. Specific duties include processing shop work orders in the Fleet Maintenance System (Dossier), assigning and communicating purchase orders for outside service and/or equipment parts, requesting and obtaining billing invoices from vendors, reconciling billing invoices by vendor, preparing monthly fuel usage reports, and ordering or discontinuing Vehicle Toll Tags.

Requirements

Two years of experience working in a clerical environment with equivalent duties
Must be very detail-oriented and highly organized
Must be a self-starter, able to work in a fast paced environment
Must be proficient with personal computer and Microsoft Office
Ability to work with confidential information/material
Solid interpersonal skills
Enthusiastic self-starter
Ability to receive and follow directions
Ability to multi-task
Good communication skills
Customer-focused
Strong attention to detail
Excellent work ethic
Professional communication skills, excellent telephone etiquette
Must be a self-starter, able to work in a fast-paced environment and schedule workload
High School Diploma or GED required

Nice To Haves

Fleet Shop experience preferred

Responsibilities

Provide clerical assistance
Organization and inventory of parts
Running of parts
Light mechanical duties
Fueling
Washing of trucks
Garage sanitation duties
Ensure assigned duties are accomplished accurately and in a timely fashion
Follow up on all open items to ensure timely resolution
Keep manager/supervisor informed of any issues which could affect business
Maintain complete and accurate account of assigned reports
Perform other tasks and duties as occasionally required by the needs of the business and as requested by the manager
Process shop work orders in Fleet Maintenance System (Dossier)
Assign and communicate purchase orders for outside service and/or equipment parts
Request and obtain billing invoices from vendors
Reconcile billing invoices by vendor
Prepare monthly fuel usage reports
Order or discontinue Vehicle Toll Tags